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EXECUTIVE SUMMARY <br /> Q. Why do I need this schedule? <br /> A. According to G.S.§121-5 and G.S.§132-3,you may only destroy public records with the consent of the <br /> Department of Cultural Resources. This schedule is the primary way DCR gives its consent. Without <br /> approving this schedule,your agency is obligated to obtain the Department's permission to destroy ary record, <br /> no matter how insignificant. <br /> Q. When can I destroy records? <br /> A. Each records series listed on this schedule has specific disposition instructions which will indicate how long <br /> that series must be kept in your offices. In some cases,the disposition instructions are"Retain in office <br /> permanently,"which means that those records must be kept in your offices forever. <br /> Q. What film services do you provide? <br /> A. The Department of Cultural Resources provides microfilming of the minutes of major decision-making boards <br /> and commissions in a county. Once those records are filmed,we will store the silver negative(the original)in <br /> our security vault. <br /> At the time this schedule is published,there is no fee for the filming or for storage. There will be a fee if you <br /> request duplicate reels of film,or if we destroy your adoption records after filming. Contact the analyst <br /> assigned to your county for the most current information. <br /> Q. What should I do in case of fire or flood? <br /> A. Secure the area,and keep everyone out until fire or other safety professionals allow entry. Then,call our <br /> Raleigh office at(919) 807-7365 for the Head of the Local Records Program or(919) 807-7339 for the State <br /> Preservation Officer. If you're in the western part of the state,call our Asheville Office at(828) 274-6789. <br /> Nights and weekends,call your local emergency management office. <br /> DO NOT ATTEMPT TO MOVE OR CLEANANYRECORDS. <br /> Damaged records are extremely fragile and require careful handling. Our staff is trained in preliminary <br /> recovery techniques,and professional vendors can handle larger disasters. <br /> Q. Who can I call with questions? <br /> A. If you are located west of about Statesville,call our Western Office in Asheville at(828) 274-6789. East of <br /> Statesville,all the way to the coast,call our Raleigh office at(919) 807-7350. <br /> ii <br />