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County Management <br /> Records Retention and Disposition Schedule <br /> The records retention and dsposltIon schedLJe and retention perk,d governing the records series listed herein are <br /> hereby approved. n accordance with the provision a[Chapters t21 and 132 of the Genero!Statutes of North <br /> Carolina, it|s agreed that the records do not and will not have further use or value for official business, research, <br /> or reference putpmsm after he respecflve retention periods specified heen and are authorized to be destroyed <br /> or otherwise disposed of by the agency or official having custody of them without further reference to or approval <br /> of either party to ths agreement. The locai government agency agrees to comp'y with 07 NCAC 04M .0510 when <br /> deciding on a method of destruction. ConfIdentIal records will be destroyed In such a manner that the records <br /> cannot he practicably read or reconstructed. However, records subject to audit or those /e8v8|ypeqwirud for <br /> ongoing official proceedings must be retained until released from such audits or official proceedings, <br /> notwithstanding the Instructions of this schedule. Public records, including electronic records, not listed in this <br /> schedule arc not authorized to be dcstmyed. <br /> This local government agency and the Department of Cultural Resources agree tht certaIn records series possess <br /> only brief administrative,fiscal,legal,research,and reference value. These records series have been designated by <br /> retention periods which allow these records to he destroyed when "administrative value ends." The local <br /> government agency hereby agrees that it will establish and enforce Internal policies setting minimum retention <br /> periods for the records that Cultural Resources has scheduled with the disposition Instruction 'destroy when <br /> odmThistrotivc value ends." if a county does not est b#xb|ntomm|po|ideonndretemtlomperiuds,the county is not <br /> complying with the provisions of this retention schedule and Is not authorized by the Department of cultural <br /> Resources to destroy the records with the disposition Instruction "destroy when administrative value ends." <br /> The local government agency and the Department of Cultural Resources concur that the long-term and/or <br /> permanent preservation of electronic records require additional commitment and active management by the <br /> agency, [he agency agrees to comply with all policies,standards,dnd best practices published by the Department <br /> of Cultural Resources regarding the creation and management of electronic records. <br /> it is further agreed that these records may not he destroyed prior to the time periods stated; however, for <br /> sufficient reason they may be retained for longer periods. This schedule is to remain In effect from the date of <br /> approval until it Is reviewed and updated. <br /> APPROVAL RECOMMENDED <br /> - <br /> ��/ / �' ��'' <br /> � / '�, /'-����'.L` <br /> Chief Administrative Ofiicer/ '� Sarah E. Koonts, Direc or <br /> County Manager ' Division of Archives and Records <br /> . � <br /> APPROVED <br /> °�1 �\«w~« / � ��� / ~- j�� ' <br /> ��n�*_� y'/ <br /> Chairman,0l County Commissioners Susan W. Kluttz,Secretary <br /> Department of Cultural Resources ~- � <br /> / <br /> County: \` �« <br /> April 15, 2013 ` \ <br />