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Due to the complexity and transitory nature of these records,geospatial records retention and long-term <br /> preservation is a community-wide challenge. GIS files have become essential to the function of many <br /> local agencies,and will continue to frequently be utilized in agency decision-making processes in the near <br /> and far future. Accessibility of GIS records over time has legal,fiscal, practical,and historical implications. <br /> The availability of GIS records can help safeguard the local government's legal and fiscal accountability <br /> and aid agencies in conducting retrospective and prospective studies. These studies are only possible <br /> when essential data from the past are still available. <br /> Q. What GIS datasets should be preserved by local governments? <br /> A. The following types of geospatial records have been designated as having archival value: <br /> • Parcel data <br /> • Street centerline data <br /> • Corporate limits data <br /> • Extraterritorial jurisdiction data <br /> • Zoning data,address points <br /> • Orthophotography(imagery) <br /> • Utilities <br /> • Emergency/E-911 themes. <br /> Consult STANDARD-7:GEOGRAPHIC INFORMATION SYSTEMS(GIS) RECORDS for additional records <br /> series. <br /> Q. How often should we capture the datasets retained for their legal, <br /> fiscal, evidential or historical value? <br /> A. Consult the retention schedule for frequency of capture. The frequency of capture is based on the <br /> significance of the record as well as its alterability. <br /> Q. What data formats, compression formats, and media should be used to <br /> preserve the data? <br /> A. Archiving practices should be consistent with North Carolina Geographic Information Coordinating <br /> Council (GICC)approved standards and recommendations. (Examples:Content Standards for Metadata; <br /> Data Sharing Recommendations). Consult the GICC website at http://www.ncgicc.com/ <br /> You should also comply with guidelines and standards issued by the State Archives of North Carolina and <br /> available on its website. <br /> Q. Who should be responsible for creation and long-term storage of <br /> archived data? <br /> A. The creating agency, NCOneMap,and the State Archives of North Carolina may all have responsibility for <br /> archiving data. If you choose to upload your data to NCOneMap,consult with your county's GIS <br /> department to determine whether data will be uploaded by your agency or by the whole county. If you <br /> choose not to upload your data to NCOneMap,your agency must comply with standards(for metadata, <br /> file naming,data sharing,and long term preservation)and procedures adopted by the North Carolina <br /> Geographic Information Coordinating Council. <br /> x <br />