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<br /> , . North Carolina Division of Social Services
<br /> . ,
<br /> • . • Family Services Manual
<br /> Volume VI: Services Administration
<br /> Chapter IV - Methods of Service Provision
<br /> ... . Section 8220 -d
<br /> Purchase of Services: Executing the Contract 3-1-81
<br /> d-- .
<br /> , 1 2. Authority to Sign Contracts
<br /> a. County Department of Social Services
<br /> •:,.' '
<br /> In order for a county to exercise its power to
<br /> contract, it must act through its county
<br /> commissioners. The commissioners may delegate this
<br /> authority to a specific county official(s). The
<br /> county department of social services must therefore
<br /> • .
<br /> -, establish with the board of county commissioners
<br /> .-A-,-,
<br /> :,..:. . which position(s) within the agency will have the
<br /> authority to sign a contract and thereby be capable
<br /> of legally binding the county.
<br /> ' '..i...:
<br /> b. Provider Agency
<br /> When the provider is another county agency, they too
<br /> must act through the board of county commissioners to
<br /> determine authorization to enter into contracts. For
<br /> private agencies, the county department of social
<br /> services will need to determine with the provider
<br /> :,. through their corporation the identity of an officer
<br /> . . of the corporation or a person who has written
<br /> ". '' authorization to enter into contracts.
<br /> 3. Contract Period
<br /> .
<br /> '•%:
<br /> .....- The contract must be signed by each party prior to the
<br /> effective date of the contract. Claims for reimbursement
<br /> ir..' are not allowable for expenditures incurred prior to the
<br /> date on which the contract has been signed by all parties.
<br /> .:4•..4
<br /> Retroactive dating of a contract is not permissible.
<br /> ..
<br /> ,,,;.•- The contract may cover any appropriate period as long as
<br /> • the contract period is no long8r than twelve months. There
<br /> . .
<br /> is no requirement that the beginning and ending dates of
<br /> the contract period coincide with the fiscal year.
<br /> • However, if a rate has been established for a specific
<br /> period, the contract period should end on or before the
<br /> rate is to be re-established.
<br /> . .
<br /> 4. Purchase of Service Inventory Systems
<br /> The Title XX. Branch of the Department of Human Resources is
<br /> responsible for establishing, maintaining, and making
<br /> available an inventory system which identifies each
<br /> provider from which Title XX services are purchased, the
<br /> '.I Title XX service being purchased, the type of
<br /> 1 reimbursement mechanism employed in purchasing the
<br /> . .
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