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Minutes 03-21-2017
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Minutes 03-21-2017
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Last modified
7/7/2017 9:02:04 AM
Creation date
4/19/2017 8:03:57 AM
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BOCC
Date
3/21/2017
Meeting Type
Regular Meeting
Document Type
Minutes
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Agenda - 03-21-2017 - Agenda
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017 - 4-a - Presentation of Comprehensive Annual Financial Report for FYE 6-30-2016
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017 - 6-a - Environmental & Agricultural Center - Visioning Study Update and Development Options
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017 - 6-b - Revisions to Schools FY 2016-17 CIP and Approval of Property Acquisition
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017 - 6-c - Extension of Development of Affordable Housing in Orange County Utilizing County Owned Property (RFP #5229) Deadline for Submission of Proposals
(Linked To)
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017 - 8-a - Minutes
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017 - 8-b - 2016 Amendment to County Sheriff’s Office - Records Retention and Disposition Schedule
(Linked To)
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017 - 8-c - Fiscal Year 2016-17 Budget Amendment #7
(Linked To)
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017 - 8-d - Request for Road Addition to the State Maintained Secondary Road System (Eubanks Road – SR 1727, Partial), and Secondary Road Abandonment (Eubanks Road, SR 1727, Partial)
(Linked To)
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017 - 8-e - Enterprise Asset Management Facilities Software Purchase and Support Agreement
(Linked To)
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-11-a - Animal Services Hearing Panel Pool – Appointments
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-11-b - Arts Commission – Appointments
(Linked To)
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-11-b (revised) - Arts Commission – Appointments
(Linked To)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-11-c - Board of Equalization and Review – Appointments
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-11-d - Chapel Hill Planning Commission – Appointment
(Linked To)
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-11-e - Economic Development Advisory Board – Appointments
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-11-f (added) - Board of Health – Appointment
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-12-1 - Information Item - March 7, 2017 BOCC Meeting Follow-up Actions List
(Linked To)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-12-2 - Information Item - Memo Regarding Safe Routes to School (SRTS) Plan Next Steps
(Linked To)
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-12-3 - Information Item - Memo Regarding Historic Rogers Road Sewer Project Advertisement and Bid Schedule
(Linked To)
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-12-4 - Information Item - Memo Regarding Single Occupancy Restrooms, Cameron Street Sidewalk Update and Historic Courthouse Update
(Linked To)
Path:
\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
Agenda - 03-21-2017-12-5 - Information Item - BOCC Chair Letter Regarding Petitions from March 7, 2017 Meeting
(Linked To)
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\Board of County Commissioners\BOCC Agendas\2010's\2017\Agenda - 03-21-2017 - Regular Mtg.
ORD-2017-007 Ordinance approving Budget Amendment #7 for Fiscal Year 2016-17
(Message)
Path:
\Board of County Commissioners\Ordinances\Ordinance 2010-2019\2017
RES-2017-016 Resolution Requesting the NC Bd. Of Transportation (NCBOT) to Execute Maintenance Abandonment of a Portion of Eubanks Road - SR 1727
(Message)
Path:
\Board of County Commissioners\Resolutions\2010-2019\2017
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12 <br /> • Other Changes <br /> o There continues to be changes to auditing standards relative to the conduct and <br /> reporting of Single Audits. This year's financial and compliance audit <br /> recognized the implementation of the new Uniform Grant Guidance (UG), which <br /> included significant changes to cost principles and other requirements for <br /> auditees receiving Federal funds. These changes are driven based on the grant <br /> award date as awarded by the Federal agency. As such, auditors and auditees <br /> will follow requirements from both the "old" and "new" guidance for a few years <br /> to come. <br /> Free Quarterly Continuing Education for Governmental Clients <br /> Questions and Comments <br /> Commissioner Marcoplos asked if an "audit adjustment" could be clarified. <br /> Joel Black said part of the audit is a review of the financial statements produced from <br /> Management's general ledgers. He said these numbers are tested to insure accuracy. He <br /> said an audit adjustment would be something that is found during that review that needs to be <br /> brought to Management's attention. He said the County has taken action on all audit <br /> adjustments that were found during the review. <br /> Commissioner Marcoplos asked if the auditors could describe how they would have felt <br /> if the County had a fund balance of 14%, rather than 16.2%. <br /> Joel Black said that would be on the low side, but typically the larger the government <br /> the lower the fund balance tends to be. He said the preferred range is 16-25%. <br /> Commissioner Burroughs said in previous audits there have been no findings, which <br /> she found unnerving. She said she was glad to see that there are findings in this audit, and <br /> that staff is responding appropriately. <br /> Chair Dorosin said it is a good reaffirmation of why it is best practice to change auditors <br /> every few years. He thanked Mauldin and Jenkins for their work. <br /> 5. Public Hearings <br /> NONE <br /> 6. Regular Agenda <br /> a. Environmental &Agricultural Center(EAC) —Visioning Study Update and <br /> Development Options <br /> The Board considered receiving the preliminary visioning and development option study <br /> regarding the Environmental and Agricultural Center (EAC) prepared by HH Architecture, and <br /> providing direction to the Manager regarding the following staff-recommended development <br /> options. <br /> Jeff Thompson, Asset Management Services Director, made the following PowerPoint <br /> presentation: <br /> ORANGE COUNTY ENVIRONMENT AND AGRICULTURAL CENTER <br /> Visioning Study Update & Development Options <br /> Board action requested: <br />
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