Agenda - 05-17-1983 - Laserfiche WebLink

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. , . 0 0 C OnANGE COUNTY BOARD CF COMMISSIONERS Action Agenda Item No. EA" CT/ON AGENDA =EX ABSTPACT tux i 7; DATE May 17, 1983 Subject: Purchase of Five Sheriff's Vehicles — Depar-mant: Purchasing & Central Services PubliC Hearing: yes x no-1 Attacimpant(s) : Comparison of State & Informati= Craltact: Ken Thompson, ext 501 Local costs for vehicles. Mark Rees, ext 498 1 Phone Nui±er: _... Purpose: To ratify a Purchase order issued to Hemold Ford of Raleigh, state contract vendor for Ford Police vehicles, for the purchase of five (5) 1983 Ford LTD Police package vehicles to be delivered and paid for after July 1, 1983. The cost of each vehicle is 1 $7,743. 96 for a total of $38,719. 80. I Need: - In a continuing effort to upgrade and modernize the Sheriff's Department's fleet of patrol vehicles, the County staff, after polling individual members of the Board of Commissioners decided on a course of action that should save the County a considerable amount of money wile allowing the Sheriff to receive five replacement vehicles in the late summer of 1983 rather then in the spring of 1984. The circumstances of this opportunity are as follows: The Sheriff became aware that certain vendors who were awarded the Statelof:N: C-... Contract for Police vehicles were preparing -their :final orders to the factories and that local government units would be able to order 1983 Police vehicles at the state contract price but not have to pay for them until fiscal year 1983-84. The Sheriff then passed this information on to the Purchasing Director. The Purchasing Director contacted the vendor for Chevrolet Malibds and discovered that the deadlinelhad passed for ordering these types of vehicles, but when the Ford 1 vendor was contacted it was learned that Ford LTD's with 302 engines could be ordered up to May 9, 19831 After further review of these vehicles this information was passed on to the Manager with the recommendation that if possible these vehicles should be ordered. This recommendation was based on the fact that because of quanity discounts state contract vehicles are considerably less expensive then locally purchased cars (see attached comparison sheet) and the 17 miles per gallon E.P.A. figure for the Ford LTD's is higher then the present Sheriff's fleet average of 13 mpg, Furthermore, the County would be purchasing 1983 vehicles for FY 83-84,-thus avoiding any price increase between 1983 model1 cars and 1984 model cars. Because of the May 9, 1983 deadline, official Board of Commissioners action was not possible, so the Board was informally polled by the Manager as to their sentiments on this matter. Based on the results of these conversations, a purchase order was issued. The7Board is now being asked to ratify this purchase order for FY 83-84 expenditure. 1 i Impact: The Board of Commissioners will be authorizing the purchase of five (5) 1983 Sheriff's vehicle from the 1983-84 budget at a cost of $38,719.80. These vehicles will be for the r placement of existing vehicles with high mileage. Recommendation (s): Ratify purchase order. I