Agenda - 04-18-2017 - 8-a - Minutes

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20 1 b. Revisions to Schools FY 2016-17 CIP and Approval of Property Acquisition 2 The Board considered approving the amendments to the FY 2016-17 School Capital 3 Investment Program based on changes to both school systems project listing and approve the 4 acquisition of the Orange Charter School Facility by Orange County Schools pursuant to the 5 Capital Funding Policy. 6 Gary Donaldson said any revisions in the price of capital projects must come back for 7 approval by the Board. 8 9 Chapel Hill-Carrboro City Schools (CHCCS) —Assistant Superintendent Todd LoFrese 10 Todd LoFrese said the CHCCS projects slated for the bond funds have undergone 11 some adjustments. He said two things lead to the adjustment of the project budget: the bond 12 proceeds and distribution changed over time; and the construction costs have increased (from 13 2013). He said the Lincoln Center project is now estimated at $25 million, and Chapel Hill High 14 is now at $47 million now. 15 Commissioner Rich referred to a turn lane that is required by the Chapel Hill Town 16 Council, and asked if the funding source for this project has been identified. 17 Todd LoFrese said this expense will come from project budget. 18 Commissioner Rich asked if this was already budgeted into the Lincoln Center project. 19 Todd LoFrese said no, not to the extent required by the Town Council. He said a traffic 20 study has been required as well. 21 Commissioner Rich asked if it is known who will measure the traffic flow, and what 22 further recommendations will be made. 23 Todd LoFrese said he does not know what else may be recommended, but the district 24 will pay a traffic consultant of the Town's choosing to do a study. He said he does not know 25 what recommendations would result from the study. 26 Commissioner Rich asked if there was any funding set aside for the recommendations 27 that arise from the traffic study. 28 Todd LoFrese said bid day will determine the final budget, and whether there are any 29 funds left over. 30 Chair Dorosin asked if the numbers in the attachment will cover all costs for the Lincoln 31 Center and Chapel Hill High projects. 32 Todd LoFrese said it is not entirely clear, but this is the closest budget that can be made 33 prior to bids being received. He said the district can reserve some of its fund balance should 34 the project budgets require additional funds. 35 Commissioner McKee said the $47 million for Chapel Hill High is less than he 36 remembered being discussed at one time, and he asked if any structural unit was removed 37 from the project. 38 Todd LoFrese said this is connected to the amount of funding received. He said the 39 design process for the high school is still underway, and design decisions along the way drive 40 the budget. He said he is concerned about increasing costs and fears a surprise on bid day. 41 He said this project is not slated to go out to bid for another year. He said the district is 42 monitoring this closely and is working on strategies to control the costs. 43 Commissioner McKee said he understands it is a moving target, and he wondered if 44 there is an identified portion of the plan that can be cut in order to make the rest of the project 45 move forward. 46 Todd LoFrese said the project consists of two major components: to build a new 47 academic wing, and to renovate existing spaces. He said the extent of possible renovations is 48 likely what would suffer should costs be higher than expected. 49 Commissioner Jacobs asked Bonnie Hammersley if she was able to find the BOCC 50 policy, from the late 1990s, about reviewing school capital projects before they are executed.