Agenda - 02-09-2006-5h - Laserfiche WebLink

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Jazz Festival Expenditures FY 2003.04 FY 2004-OS Actual Actual FY 2005-06 1Total Jazz Festival Expenditures 1 $5,0821 $15,0211 $21,815 I Jazz Festival Revenues FY 2003.04 FY 2004-05 A r.fua 1 A cfu a 1 FY 2005-06 P r n f n d O rig final Recreation and Parks Bud et $3,675 $5,000 $5,000 Additional Funding from Orange Count Commissioners gq $5,000 $5,000 Committed S onsorshi Fundin $1,407 $5,021 $6,150 Anticipated Additional Sponsorship Funding Needed Prior to Jazz $0 $0 $5,665 Festival Total Jazz Festival Revenues $5,082 $15,021 $21,815 As outlined in the chart above, costs of hclding the .)azz Festival have increased since the first Festival was held in April 2004 -rising from about $5,100 in the first year to approximately $22,000 this year. This is reflective of the community's support of the event, as well as the increase in the caliber of performers attracted and contracted. With relatively little Festival history to reflect On during the current year's budget planning process last spring, the Manager recommended, and the Board ultimately approved, current year funding for the Festival at the same level as the previous fiscal year - $.5,000. As indicated in the chart above, business partners and private supporters of the Festival have donated $6,150 have thus far from to offset casts. Comparing costs and currently available revenues, a funding gap of $10,500 between exists. Staff and volunteer committee members continue to be diligent in soliciting sponsorships from the business community, and they expect to raise at least an additional $5,665 to support the Festival. To that end, the Recreation and Parks Advisory Council requests that the Commissioners appropriate $5,000 from Commissioners Contingency to assist with costs associated with the Festival. (The approved 2005-06 Contingency budget totaled $35,000; to date, the Board has approved appropriations totaling $16,000 from the account leaving $19,000 unappropriated at this time.) Should the donations fall short of the projected budget, the department plans to cut back expenses to match available funding. RECOMMENDATION(S): The Manager recommends that the Board receive the information above and consider the proposed contribution.