2017-110-E ES - Event Center for venue rental for Active Shoot Incident training

Browse Search

DocuSign Envelope ID:3B5E78D3-FFF7-4007-AF36-1CAECE97A85F Extraordinary Ventures Event Center Rental Policy &Agreement This`Agreement"establishes the pertinent rules and regulations regarding the use of the Extraordinary Ventures Event Center("Event Center'). You are asked to initial each page to indicate that you have read and agree to the terms on that page. You signature on the last page indicates that you accept and agree to the terms as a whole. Section I. Reservations, Payments, and Cancellation Reservations:To reserve a date and time for an event at the Event Center("reservation"),the Host must read this Agreement,sign and date it confirming full understanding of all terms, conditions, responsibilities, rules and regulations, and submit payment to cover the Non-refundable Reservation Fee of 25%of Total Event Charges to the Event Center Director. Until all steps outlined above are completed, a reservation is not confirmed and the Event Center Director at their sole discretion may book the space to another party. Payment: Payment must be made in full at the time of the initial reservation or in installment payments according to the Three-Step Payment Schedule as shown on Page 1. Full payment for the entire event, including the Security Deposit, must be received by Event Center Director no later than 30 days prior to the event. All late payments must be approved by the Event Center Director.Any late payment may be subject to a late payment fee of 20%of the amount then due.Any payment that is returned for insufficient funds,or for any other reason,will be subject to a$200 or 50%fee,whichever is greater, and the Event Center Director may at their sole discretion cancel a reservation and collect the owed funds plus the penalty fee. Event Cancellation Policy: If an event is canceled by Host within 5 business days of initial reservation, any amounts paid by Host will be returned by Event Center without consequence. If an event is canceled by Host anytime thereafter,the Non-refundable 25%Reservation Fee (the payment that reserves a spot on the Event Center calendar)will not be returned under any circumstance. If an event is canceled by Host within 90 days of the date of the event,the Non-refundable Confirmation Charge will be forfeited. There are no exceptions to this policy!All cancellation requests must be received by Event Center Director in writing. Section II. Event Center's Rights and Responsibilities On-site Management: Event Center agrees to provide Event Center staff to meet with Host at a time mutually agreed by Host and Event Center Director on the day of Host's event.Event Center staff will open the facility, provide Host or Host's designee with an additional tour of the space which has been reserved for Host's event (if so required), and answer any questions that Host may have at that time. Event Center does not undertake to provide staff availability for the entire duration of Host's event. Lock-up duties for all evening events will be performed by cleaning staff subcontracted by Event Center. Emergency Contact Information: In case of an emergency, serious problem, or if facility must be vacated earlier than scheduled in Host's reservation, Host will contact Event Center Director Cyndi Whisnant at(Cell) 919-612-2032 or(Home) 919-929-5858. (Event Hosts- Please use these number only in the case of an emergency). Multiple Bookings: Event Center reserves the right to book more than one event in the Event Center facility on the same day and time.All due consideration will be given to avoid conflicts which could result from noise or traffic concerns. To ensure that no conflicts of this nature arise, Host may elect to pay a higher rate to have exclusive use of the entire facility. Host and attendees of Host's event are restricted to the rental areas listed in this Agreement. Photo Release: Host grants permission to Event Center, at Event Center Director's discretion, to take photographs of Host's event, and event attendees; grants Event Center the right to make use of said photographs in its publications, including website, without payment or other consideration;agrees that these materials will become the property of the Event Center and waives any right to royalties or other compensation arising or related to the later use of the photographs; and further agrees that Event Center may use the photographs for any lawful purpose, including publicity,illustration,advertising,and Web content. r DS Page 2 of 5 Event Host's Initials: Event Center Director's Initials:_CW__