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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> Action Agenda <br /> Item No. ga <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: January 17, 1989 <br /> SUBJECT: Proposed Amendment to Personnel Ordinance: <br /> Travel Expenses <br /> DEPARTMENT: Personnel and Finance PUBLIC HEARING YES: NO: x <br /> ATTACHMENT(S) : INFORMATION CONTACT: Addie Turner <br /> Ellen Liston <br /> TELEPHONE NUMBER- <br /> Hilisborough - 732-8181 <br /> Chapel Hill - 968-4501 <br /> Mebane - 227-2031 <br /> Durham - 688-7331 <br /> PURPOSE: To amend the Personnel Ordinance to reflect recent changes in <br /> State-approved travel reimbursements. <br /> BACKGROUND: County employees are subject to limits on travel expenses <br /> which correspond with the limits placed on State employees. As of January <br /> 1, the State travel guidelines have been raised slightly. In-state <br /> expenses for room and board were formerly limited to $52; they are now <br /> raised to $55 per day. Similarly, out-of-state expenses have been <br /> increased from $64 to $67 per day. <br /> We recommend that in-state expenses be raised to $55 and out-of-state <br /> expenses be raised to $67 per day in order to remain in concurrence with <br /> the State guidelines and to reflect increases in costs. <br /> RECOMMENDATION(S) : Delete Sections 9.3.2 and 9.3.3 of Article III of the <br /> Orange County Personnel Ordinance and to add the following in its place. <br /> " Lodging and meal expenses shall be reimbursed as follows, unless an <br /> exception is granted by the County Manager or his designee. <br /> In-state: $55 per day, to include all lodging expenses and all meals. <br /> put-of-state: $67 per day, to include all lodging and meal expenses. <br /> The above rates include gratuities, not to exceed 15% of the cost of the <br /> meal. <br /> An employee involved in one day or partial day travel shall be <br /> reimbursed for meals under the following circumstances: Travel <br /> originates before 6:00 a.m. and/or terminates after 8:00 p.m. <br /> Employees shall not be reimbursed for meals within the boundaries of <br /> Orange County unless such expenses are incurred for attendance at formal <br /> conferences or seminars, or with the prior approval of the County <br /> Manager". <br />