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7 <br /> . . , <br /> Number three includes comments from the Planning <br /> Director regarding the provision that the Planning <br /> Department would record the Final Plat. There is a <br /> conflict in the wording in that in the one paragraph it I <br /> states that the applicant records the plat while the <br /> next paragraph refers to the Planning Department being <br /> responsible for recordation. That can be resolved by <br /> eliminating any reference to the applicant's <br /> - responsibility in having the plat recorded. <br /> The remainder of the changes are editorial and for the <br /> most part relate to the County's responsibility to act <br /> on subdivisions within the designated timelines. <br /> On November 9 all committee members were sent a copy of <br /> the draft amendmentsand it was found that those copies <br /> sent through the mail were not received until November <br /> 15: She noted that no comments have been received from <br /> committee members but she felt that the majority of <br /> their concerns have been addressed. <br /> Commissioner Hartwell expressed concern with the <br /> duplication of functions and did not understand why the <br /> Planning.Department needed copies of recorded plats. <br /> Ms. Scearbo responded that if the Planning Staff had <br /> easy access to those records copies would not be <br /> necessary. There are times when a deed needs to be <br /> researched for a subdivision project and Planning Staff . <br /> has to go to the Register of Deeds Office to obtain the <br /> information. This can cause unnecessary delays in the <br /> process of the application. Commissioner Hartwell <br /> continued expressing opposition to the maintaining of <br /> such distributive data in more than one location <br /> referring to the cost to the County as well as the <br /> maintenance of the integrity of documents such as plats. <br /> Commissioner Marshall stated that she felt monies spent <br /> 1 on duplications would be better spent on the GIS and <br /> building so that all those offices would near enough to <br /> 1 • each other to obtain information easily. <br /> - - - - <br /> . . , . _ <br /> -. . <br /> • _ <br /> Commissioner Hartwell also expressed opposition to the <br /> Planning Department recording the plats as well .as the - <br /> retaining of two sets of records. <br /> . . <br /> —_ . - <br /> Planning Director, Marvin. Collins stated that the <br /> Planning Department is not attempting to maintain a <br /> second set of records but to do its job. He noted <br /> - that there had been instances in other jurisdictions - - <br /> 1 . - where he had been employed where changes were made on a <br /> plat between the time it was seen by the Planning Staff <br /> I _ and the time of recording. This created problems that <br /> were not discovered until a much later point in time. <br /> For this reason, other jurisdictions are now requiring a <br /> 1 <br />