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[ <br /> Mr. David D. King <br /> Page 2 1 <br /> B. The extensions and computations in the budget proposal are accurate <br /> and the amount of participation agrees with the amount stated in the <br /> contract. <br /> C. The Contracting Officer has certified that the proposed budget and <br /> scope of work are acceptable for the successful completion of the <br /> project. <br /> D. It was noted that the agreement period of performance is not well <br /> defined and there is no provision for retainage. <br /> E. The agreement makes reference to supporting documentation from the <br /> non-profit organization, whereas Orange County is a local government <br /> under the Single Audit Act. <br /> 4. Conclusion <br /> A. In the opinion of the auditor, the estimated costs of the proposed <br /> project appear to be reasonable, valid and in compliance with the <br /> applicable Federal and State regulations. <br /> B. It is recommended that the period of performance for Exhibit A be <br /> included in the agreement. <br /> C. It is recommended that a provision for retainage be included in the <br /> payment provision of the agreement. <br /> D. It is recommended that, "supported by documentation of costs from the <br /> private nonprofit organization" be deleted from Section 5.(d) of the <br /> agreement. <br /> E. It is recommended that a copy of the executed contract be submitted to <br /> this office. <br /> F.. The local government's system is capable of segregating, identifying <br /> and accumulating the allowable project costs for billing purposes and <br /> appropriate presentation in the annual year end independent audit in 0 <br /> 0 <br /> accordance with OMB Circular A-128. It will therefore not be <br /> necessary for the grantee to submit detailed documentation with <br /> partial invoices. 0 <br /> 0 <br /> 2 <br /> G. The Contracting Officer is requested to advise the External Audit <br /> Branch at any time he elects to deviate from the audit conclusions <br /> contained in this pre-audit report. <br /> H. The contents of this report are intended for the procurement of the <br /> contract only and should not be used for any other purpose without the <br />