Agenda - 01-24-2006 - 9d - Laserfiche WebLink

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market leader. Resources for operating and maintaining Microsoft Exchange environments are readily available and peer support from IT organizations in other Counties and municipalities is easily obtained. The reliability of Microsoft Exchange is among the highest in the industry and will ensure that our communications technologies enjoy 24/7 high availability, The adoption of Active Directory provides Orange County with a market standard platform upon which security technologies, departmental applications and network management capabilities can be efficiently established. Other solutions have been discussed in the Orange County Information Technology Advisory Committee but were deemed high risk, of questionable reliability, or too support intensive. Support Efficiencies Currently, the Information Technologies group expends an estimated 2.5 full time positions to maintaining GroupWise Email and Netware services, In our current organizational model, this has compromised our ability to provide more proactive services to our client departments. With the new environment requiring fewer resources, the Information Technologies group should be able to maintain a highly reliable email and network system, while being able to reassign the resulting freed up resources to work more closely with departments on ensuring their technology needs are fully met. Additional Benefits The new system will also provide sophisticated "Spam" detection and removal, to ensure unwanted emails are not delivered to users' mailboxes, Virus protection options are numerous with this product line, The new networking product will provide security mechanisms that will ensure HIPAA compliance is more efficient and widespread throughout the County, Hardware Needs The County's procurement of a Storage Area hardware platform for this proposed change. Network and diskless servers will provide the Timetable With assistance from 4Front, the County's IT organization will begin implementing the conversion in late January 2006, with a planned completion date by the end of March 2006. Authorization to Purchase The attached software and services list reflects the proposed purchase in order to address the aforementioned needs. Staff will be exploring some additional security and implementation consulting services that would fall within the existing appropriation and is within the Purchasing Director's authority to approve, Staff will ensure that the Board is updated regarding any future enhancements that may be recommended and that fall outside of present approval authorizations, FINANCIAL IMPACT: As noted above, funding to carry out the approximately $58,000 in acquisition and implementation work outlined in this abstract has already been appropriated by the BOCC using 2005-06 pay-as-you-go capital funding. Microsoft Outlook software licenses will cost the County $37,000. Not only is this less than Novell's annual $44,000, but Novell's is an annually recurring charge. Microsoft's is a one time