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14 <br /> APPROVED 11/8/2012, AMENDED 11/5/2015 <br /> C. Date, Time, and Location of Regular Meetings <br /> 1. Regular Meetings of the Planning Board shall be held on the first <br /> Wednesday of each month. The start time and location of the meeting <br /> shall be included on the agenda and shall typically be 7:00 p.m. at the <br /> Orange County West Campus Office Building located at 131 West <br /> Margaret Lane, Hillsborough. The Planning Board Chair, in <br /> consultation with staff, shall have the authority to change the start time <br /> and location of a regular meeting to meet any special circumstances, <br /> provided the information is included on the distributed agenda. <br /> D. Notice of Meetings <br /> 1. Notice of regular Planning Board meetings and agendas shall be made <br /> available to all members and interested parties, and to any person who <br /> requests such notice, at least seven (7) days in advance of the <br /> meeting by e-mail and by posting on the Orange County government <br /> website. <br /> 2. Notice of public hearings shall conform to the notice requirements of <br /> Section 2.3.6 and/or 2.8.7, as applicable, of the Orange County Unified <br /> Development Ordinance. <br /> 3. Agenda materials for public hearings shall be distributed to Planning <br /> Board members and posted on the Orange County government <br /> website for interested parties a minimum of ten (10) calendar days <br /> prior to the public hearing. <br /> E. Quarterly Public Hearings <br /> 1. Planning Board members are expected to attend the quarterly public <br /> hearings held by the Board of County Commissioners. The dates of said <br /> hearings are established each calendar year by the Board of County <br /> Commissioners. <br /> 2. Failure to attend at least two quarterly public hearings per calendar year <br /> may result in removal from the Planning Board, as detailed in Section III.H <br /> of the Orange County Board of County Commissioners Advisory Board <br /> Policy. <br /> F. Neighborhood Information Meetings <br /> 1. Planning Board members shall be encouraged to attend Neighborhood <br /> Information Meetings (NIMs) for Class A Special Use Permits and <br /> Conditional Zoning Districts. At-Large members and members <br /> representing the Township in which a particular development project is <br /> proposed are specifically encouraged to attend the NIM. <br /> 2. Planning Department staff shall keep Planning Board members informed <br /> of upcoming Class A Special Use Permit and Conditional Zoning District <br /> NIMs via e-mailed messages. Said e-mail messages shall be sent to <br />