Agenda - 01-24-2006-5k - Laserfiche WebLink

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II Position 46 Administrative Assistant II • Observe daily customer service procedures for accuracy, performed by Office Assistant II. Review for accuracy, work assignments performed by Office Assistant II as needed, • Prepare and record each purchase order as needed for Department Head's signature and enter into County's finance system, Enter each invoice into County's finance system, • Calculate spending for each purchase order. Maintain knowledge of policies and procedures. Enter payments (cash and checks) received daily into Wasteworks software, • Prepare daily deposit and forward information to Revenue Department. Maintain knowledge of policies and procedures. Enter Mixed Load Penalty Tickets into Wasteworhs software monthly, • Prepare bi-weekly timesheets according to county procedures. Schedule meetings as needed for Solid Waste Advisory Board, Work Group and special meetings, • Prepare mailings, personnel transaction forms and other documents as needed. Provide clerical support to staff. Make arrangements (notices, minutes, meals, reservations, etc.) and provide staff support for meetings, • Assist in budget preparations and other special events or projects as necessary, • Responsible for upkeep of personnel, purchasing/finance, and safety/accident files, Maintain petty cash. Responsible for office equipment maintenance, ordering office supplies, janitorial service, mail distribution, • Assist Director in preparations on special projects relating to office operations. Keep Director informed of complaints, problems or difficulties, and • Provide citizens with general information regarding recycling and landfill operations via telephone and in person, including responding to invoice inquires. Distribute recycling bins to citizens as needed. Position #7 Office Assistant II Answer the phone and provide reception duties for the department. Provide information regarding department services and programs to citizens. Record and give out recycling bins to residents. Order office supplies. Distribute in-coming mail to staff. Record complaint calls information into database. Follow-up with calls back to residents daily. Work with contractor on problem areas. Maintain service complaint database. Prepare temporary timesheets. Calculate monthly sick and vacation leave for each employee. Arrange an application packet for temporary employees. Prepare Daily Deposit Slips and reconcile deposit reports. Enter purchase requisitions. Provide clerical support to staff. Record and maintain "3-R" appeals file. Prepare mailings and assist with special projects as needed.. Position #8 Administrative Officer II This position works with all landfill customers, especially credit customers, to perform all billing for landfill accounts that generate nearly $300,000 in revenue monthly. Responsibilities include: • Making sure the mechanics of billing, both content and appearance, are both appropriate and accurate, This is done by constantly monitoring the transactions included in the statements and working with customers, both fairly and accurately, to provide what they need to correctly pay their statements,