Agenda - 06-26-2007-4m - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 26, 2007 Action Agenda Item No. ~-' - ~ SUBJECT: Tennis Court Joint Use Agreement DEPARTMENT: Recreation and Parks PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Lori Taft, 245-2660 Proposed Joint Use Agreement 6/12/07 Memo to County Manager from Recreation & Parks Director PURPOSE: To consider a proposed Joint Use Agreement between the Orange County Board of Education and the Orange County Board of Commissioners for the use of the Tennis Courts at Orange High School. BACKGROUND: In 1984, the County, entered into a 20-year agreement for the use of the Tennis Courts. The courts have been open to the public since that time-after school hours, on weekends and during school breaks. Orange County provides access to the facility, pays for lighting, and is responsible for 50% of major renovations and repairs to the courts. Recently, tennis has increased in popularity and the Department of Recreation and Parks has provided lessons to more than 100 registrants in the past year at these courts. In addition, the community has had access to the track for walking and general exercise, although this was not addressed in the Agreement. The Agreement expired in December of 2004. The proposed renewal Agreement (attached) extends for an additional 20 years and also formalizes the use of the track for casual drop-in walkers, without obligating Orange County to additional future capital expenditures associated with the track. FINANCIAL IMPACT: The costs for Orange County associated with opening and closing the gates, utilities and incidental items are approximately $9,000 per year. Funds have been included in the Recreation and Parks operating budget to cover these expenses. Capital funds are typically budgeted as needed pursuant to the request of the School District and to match their funding for recommended capital repairs. Currently, needed court renovation estimates are approximately $300,000. In accordance with the agreement, 50% of this expense, or $150,000, would be funded directly by Orange County and is included in the CIP request for 2007-2008. RECOMMENDATION(S): The Manager recommends that the Board authorize the Chair to approve the Lease and Join Use Agreement and sign the Agreement.