Minutes 12-13-2016 - Laserfiche WebLink

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23 The percent of budget methodology was determined to be the most appropriate funding option for the County. The County has historically funded Outside Agencies at 1% of the County Budget (Less the Education Appropriation). The BOCC directed staff to increase the funding target from 1% to 1.2%. Based on the FY 2016-17 Approved Budget (Less the Education Appropriation), 1% equates to $1,121,467 and 1.2% equates to $1,345,761. The work session included discussion on the merits of capital funding as part of Outside Agency Funding. The general sentiment was that the financial policy be primarily for funding operating expenses, but that there may be an exception for BOCC consideration. The financial policy provides guidance for a capital funding exception (Attachment 1). Financial Policy-DRAFT-Attachment 1 Outside Agency Funding Orange County provides grants to outside agencies to perform a variety of services for Orange County residents. On annual basis, the County will target 1.2% of the County's General Fund expenditures, less the appropriation for education expenses, for the purpose of funding outside agency operations. The education appropriation includes funds allocated to fund current expenses, recurring capital, long range capital, health and safety contracts, school debt service, and funds provided to the Durham Technical Community College. The County Manager shall design an outside agency application and scoring process. This process will be used to evaluate outside agency applications and make recommendations to the Board of Orange. County Commissioners on individual outside agency grant awards. A brief justification will be available to the Board of Commissioners to explain the County Manager's recommendations. Outside agency grants shall be used to fund an agency's operating expenses. These operating expenses may include personnel, contracted services, debt or loan payments, or other expenses related to the day to day operations of the agency. The County will not provide capital grants to outside agencies for the purpose of financing facility acquisition or construction, including contributions to capital campaigns. Exceptions to this general policy include the acquisition or construction of a facility owned or leased by the County for the purpose of providing space to outside agencies or space provided to outside agencies that were initiated by or originated as programs of County government. The Board of Commissioners may also consider capital funding request that include a repayment feature. The terms and conditions of this repayment would be approved by the Board of Commissioners in a formal agreement between the County and the outside agency. Commissioner Rich said the last paragraph of the abstract states that the general sentiment is that financial policy be primarily for funding operating expenses, but there may be exceptions for the BOCC's consideration, and asked if there might be times when the BOCC would look at options from outside agencies. Gary Donaldson said yes. Chair Dorosin said Attachment 1 has two paragraphs of exceptions, and asked if Gary Donaldson is now saying there may be additional exceptions.