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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> Action Agen4a <br /> Item No <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: October 19, 1993 <br /> SUBJECT: Chapel Hill Data Processing Agreement <br /> DEPARTMENT Data Processing PUBLIC HEARING YES NO X <br /> ATTACHMENT(S) INFORMATION CONTACT <br /> Proposed Agreement Keith Brooks, ext 2276 <br /> TELEPHONE NUMBER <br /> Hillsborough 732-8181 <br /> Chapel Hill 968-4501 <br /> Mebane 227-2031 <br /> Durham 688-7331 <br /> PURPOSE: To consider an agreement under which the Town of Chapel Hill <br /> would purchase certain additional computer services from the County, <br /> primarily through access to the new County IBM RS6000 mainframe. <br /> BACKGROUND: The County has provided computer services for the Town, <br /> under written agreement, since 1984. We have provided software and <br /> software support, hardware and hardware maintenance, and all <br /> communications equipment and maintenance including the cost of all <br /> telephone lines. <br /> Recently, the Town has purchased all new software from an outside <br /> vendor and this vendor will provide all software support. The Town <br /> also purchased all new equipment, new CRT' s, printers, and <br /> communications connections, and also began paying all telephone line <br /> costs. All this software and equipment work on the County' s new <br /> mainframe, whereas the existing support to the Town has been provided <br /> through the McDonnell-Douglas M9250 mainframe. This new agreement <br /> allows connection to the new system at a reduced annual rate ($475 per <br /> user versus $1,200 minimum charge for each McDonnell-Douglas user) due <br /> to the lower cost to the County. We have also provided much less <br /> support for the new equipment and no support for the software. <br /> The per user charge (based on an estimated thirty users) will allow the <br /> County to recover part of the cost of the new system, approximately <br /> twenty five percent of our three year lease purchase cost. The <br /> communications equipment purchased by the Town will support a maximum <br /> of sixty four users. <br /> The Town will continue to operate their Housing software system and the <br /> Police software system on the old mainframe under the existing <br /> agreement. Both of these systems are being evaluated for replacement <br /> and may come off our system in the next six to eighteen months. <br /> RECOMMENDATION(S) : The Manager recommends that the Board approve the <br /> new agreement and authorize the Chair to sign. <br />