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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 26, 2007 <br />Action Agenda <br />Item No. ~- -~~ <br />SUBJECT: Contract Approval: Construction Materials Testing and Observation Services <br />for Justice Facilities Expansion Project <br />DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) No <br />Services <br />ATTACHMENT(S): <br />Proposal <br />Contract <br />INFORMATION CONTACT: <br />Pam Jones (919) 245-2652 <br />PURPOSE: To consider approving a contract with Summit Engineering, Hillsborough, North <br />Carolina to perform construction materials testing .and construction observation in conjunction <br />with the Justice Facilities Expansion Project. <br />BACKGROUND: Commencement of construction of the 40,000 square foot addition of the <br />New Courthouse is imminent. In order to ensure independent test results, project owners are <br />generally responsible for retaining a firm to provide materials testing and observations of certain <br />activities during construction. Representative examples of such work include: testing of <br />concrete after it is poured in place to ensure it is of a mix that would provide the stability needed <br />and specified for the building; and observation to ensure proper compaction of soils during the' <br />construction of parking lots. A broader explanation of the scope of services is listed in the <br />attached proposal. <br />Summit Engineering is a local firm that has provided similar services to the County in the past. <br />Summit has proven its ability to provide quality service to the. County on other projects at a <br />reasonable cost. Further, the firm's proximity to this project is a benefit to the County since it <br />would be able to respond quickly and at minimal travel expense to the site as the need arises. <br />This contract exceeds the County's Manager's authorization to approve professional service <br />contracts ($5,000) and is therefore submitted for Board approval. <br />FINANCIAL IMPACT: Estimated expenditures for materials testing and observation of a typical <br />project of this type are $12,000 and are included in the project budget. <br />