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Page 5 of 20 <br /> documentation of costs unless otherwise waived by the Department. Invoices <br /> shall be approved by the Public Transportation Division and. reviewed by the <br /> Department's Fiscal Section prior to -payment. <br /> A retainage of five percent (5%) of the approved payment may be <br /> withheld until the approved the Project is completed, accepted, and the <br /> final audit has been made. The Department may waive the retainage <br /> requirement on capital expenditures in excess of $10,000 if so requested by <br /> the Contractor. <br /> Any cost deemed ineligible for reimbursement by the Department shall be <br /> deducted from the invoice payment or from the retainage before the final <br /> payment is made. Any rejected or unaccepted costs shall be borne by the <br /> Contractor. The Contractor agrees that in the event the FTA or the <br /> Department determines, due to rules and/or regulations of the FTA or the <br /> Department, that grant funds must be refunded, the Contractor shall reimburse <br /> and pay to the Department a sum of money equal to the total amount of grant <br /> funds to be refunded to the FTA in addition to the corresponding amount of <br /> Department match if so required by the Department. <br /> Section 6. Accounts, Records, and Reports. <br /> (a) Establishment and Maintenance of Accounting Records. The <br /> Contractor shall establish and maintain separate accounts for the Section 18 <br /> public transportation program, either independently or within the existing <br /> accounting system. All costs charged to the Program shall be in accordance <br /> with the most current approved Annual Budget and shall be reported to the <br /> Department in accordance with UPTAS. <br /> (b) Documentation of Project Costs. All charges to the Project <br /> Account shall be support by properly executed invoices, contracts, or <br />