Minutes 11-15-2016 - Laserfiche WebLink

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2 Re: November 8, 2016 General Election Report Following is a report of various activities and statistical information relating to the November 8, 2016 Elections held in Orange County for your review. • Pre-Election — The staff completed all pre-election tasks in a timely manner. This included, but not limited to receiving and auditing campaign finance reports, coordinating voting machine/equipment delivery and pickup, recruiting and training One-Stop staff and Election Day precinct officials, ordering and receipt of ballots, preparing precinct supplies, processing voter registration forms and absentee ballot requests. Thorough logic and accuracy testing was completed on every voting machine to ensure votes were recorded properly. Laptops were loaded with one-stop voting software and setup at the one-stop sites in addition to loading software on 132 plus Election Day laptops. The staff trained and certified "Multi-Partisan Assistance Teams" (MAT) to assist with requesting and casting absentee ballots for voters in assisted living homes. The MAT team was deployed to various sites in the county as requested. From July 1, 2016 thru November 8, 2016 the staff processed 14,894 new registrations, 8,592 duplicate registrations, 10,080 changes of information and removed 7,414 registrations from the voter rolls. A total of 26,366 voter cards were generated and mailed during this time. My staff worked together efficiently and accomplished our goal to have all registrations entered prior to the beginning of One-Stop voting. • Absentee Voting — As directed by the Elections Board, we established 5 one-stop early voting sites with a total of 568.5 cumulative hours. The votes cast at each site are as follows: (total 59,766) 13,484 - Hillsborough BOE 4,527 - Efland Ruritan Bldg. 15,326 - Carrboro Town Hall 13,348 - Seymour Senior Center 13,081 - Chapel of the Cross We processed a total of 1,879 same-day registrations during early voting. To date 3,132 Absentee By-Mail ballots have been approved and counted by the Board. • Election Day— Election Day voting was steady at all precincts with 18,831 ballots cast. All precincts were open at 6:30 a.m. as required. We had a total of 326 precinct officials working in 44 precincts. Although we thought we had thoroughly setup and tested the electronic poll books for every possible scenario, we found that several precincts had issues printing on Election Day. IT staff recommended that we "image" the laptops to eliminate several steps in the data loading process in addition to the countless updates to be processed which is very time consuming. In past elections we had to "marry" each laptop to a printer. With the image process, we were told this was not necessary. We found that it was necessary to "marry" the laptops and printers once they were setup and tested prior to Election Day. This did cause confusion with our precinct officials and voters at start-up. Once we discovered the issue, my staff and I were able