Agenda - 08-04-1993 - VIII-E - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. VJQ-E ACTION AGENDA ITEM ABSTRACT Meeting Date: August 4, 1993 SUBJECT: BID AWARD AND ENGINEERING WORK RE: EMERGENCY GENERATOR REPLACEMENT AT 911 CENTER DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING: YES: NO:XX ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext. 2650 BID TABULATION Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To approve expenditure of funds with I.E.S. Engineers for services rendered during thei replacement of the emergency generator system at the 911 Center; and to award a bid for the replacement generator unit. BACKGROUND: During the past few months there has been excessive down-time and repair costs associated with the emergency generator which serves the 911 Center. This is a generator which was obtained through the Federal Surplus program some years ago and was retro-fitted for the 911 function during the 1989-90 building addition project. During the month of June alone,over$1,500 was spent on repairs and the generator was totally non- functional for most of the month.Since the generator has not been operational,we have been leasing an emergency generator for the past month. The service representatives from two service organizations, in addition to our own County Public Works staff, have indicated that while you can continue to repair the generator, it's reliability will not improve. Since the emergency communications function is served by this unit it is imperative that the generator be utmost in reliability. In view of these circumstances, it is necessary to replace the generator as quickly as possible,not only to provide a reliable unit but to cease the$2,200 per month fee for the leased generator. In order to expedite the resolution of this matter the following actions were taken during the month of July: ...Secured the services of I.E.S. Engineers to size the appropriate generator for the building and provide drawings from which bids could be solicited. ...Solicited bids for the replacement unit. Bids were received at 3:00 p.m., July 26, 1993, a tabulation is attached. The apparent low bidder, Gregory Poole Power Systems, will replace and completely Install the new generator for a sum of $25,679. Nick Waters has indicated that work within the County Communications Projects fund can be re-prioritized in order to provide funding for this replacement.