Agenda - 08-04-1993 - VIII-I - Laserfiche WebLink

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1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. ,,[ICL-2 ACTION AGENDA ITEM ABSTRACT Meeting Date: AUGUST 4, 1993 SUBJECT: ASSIGNMENT OF SURPLUS VEHICLES TO VOLUNTEER FIRE DEPARTMENTS DEPARTMENT: PURCHASING AND CENTRAL SERVICES PUBLIC HEARING:YES: NO: ATTACHMENT(S): INFORMATION CONTACT: PAM JONES, ext. 2650 GS 160A-274 Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE:To consider a policy which allows surplus County vehicles,upon request, to be assigned to volunteer fire departments in Orange County. BACKGROUND: Three volunteer fire departments have requested to purchase surplus vehicles from the County. G.S. 160A-274 (citation attached) grants permission to a governmental unit to sell property which it may own to another governmental unit upon approval by the governing body. For the purpose of this statute, a fire district is defined as a governmental unit. The departments indicate that the vehicles would be used for such functions as traveling to fire scenes, use as a command post at the fire scene and general travel for department administrative purposes. It is proposed that vehicles would be titled to the volunteer fire departments and would become totally the responsibility of the fire department,including,but not limited to,all maintenance, fuel and insurance. At such time the vehicle becomes unsuitable for use, the fire department would dispose of the vehicle in a manner which is consistent with laws governing disposal of property bought with public funds. Request for a replacement vehicle would be made in writing by the Department to the County, who would in turn consider the request and assign a vehicle based on availability of surplus vehicles. It should be noted that the current policy of assigning surplus Sheriff's vehicles to County departments who have limited mileage requirements would continue. The pool of vehicles available to the Fire Department would be those which are essentially ready for auction. The vehicles which have been identified for potential reassignment are three 1988 Chevrolet Caprice. There are a number of options which could be exercised in determining the cost of these vehicle to the fire departments. Three which we have identified include the following: 1. Set the price at "market value" as stated in the current edition of NADA Official Used Car Guide. [Price: $4675 (trade-in value) -$2100 (high mileage deduct)=$2,575] 2. Set the price at the "auction value",which we have determined by taking an average of the prices for which vehicles of like make and model were bought at the annual auction. This year's auction was held in May, 1993. [Price: $1,828] 3. Set the price at a token amount, for example $1.00.