Agenda - 08-04-1993 - III-N - Laserfiche WebLink

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North Carolina Department of Cultural Resources James B. Hunt, Jr., Governor Division of Archives and History Betty Ray McCain, Secretary William S. Price, Jr., Director July 14, 1993 Marvin Collins, Planning Director Orange County Planning Department 306-F Revere Road Hillsborough,, NC 27278 Dear Marvin: As you requested, this letter is to summarize and expand upon our recent conversation concerning the Phase III Orange County Survey grant for FY 1993. I hope this will facilitate the planning and initiation of the project. Background and Purpose of Grant Project The purpose of this grant project is to bridge the gap between the end of the Phase I and Phase II survey projects and the production of a manuscript ready for an Orange County survey publica- tion. This is the first such grant we have awarded for this purpose. We encouraged your applica- tion for this purpose because we have observed the need for such projects in other counties and believed that Orange County would be an excellent opportunity for initiating such a project. This is particularly true because the county has a strong preservation planning approach and wants to pursue a high quality survey book as soon as possible upon completion of the survey fieldwork. We have found that in many counties, there is considerable delay between completion of the fieldwork and final report and production of a survey publication. (This was•the case, for exam- ple, in Chatham County.) This is especially a problem when, after the fieldwork and final report are completed, the county has to raise additional funds to support the additional research, rewrit- ing, selection of entries, ordering of photographs, making of drawings, and other preparation of the final manuscript. Because both the State Historic Preservation Office and Orange County see the survey publication as a very valuable preservation and planning tool, we saw this grant project as a way to assure continuity and timely production following immediately upon the completion of the fieldwork and final report which will be completed this summer. it Definition of Project • As you know, because this is a new kind of project, we will work out some of the specific tasks as we proceed, but we can define the basics of the project now. Upon completion of the Phase II project, Jody Carter and Todd Peck will have produced the following: (1.) a final report which includes a concise but thorough overview of the county's architectural and historical character; (2.) several hundred files on the properties they have surveyed, including brief, written entries of one to three paragraphs on all surveyed properties, photographs, and survey forms; (3.) survey maps with all surveyed sites marked on USGS maps. As you also know, the Phase I survey of Chapel Hill Township also produced files including entries, forms, and photographs; survey maps; and a much briefer final report in which Ruth Little and Kelly J ally summarized their find- ings in that township survey. In Phase III, the focus will be on producing from these materials a manuscript suitable for publi- cation as a survey book similar to others such as the Pitt County survey publication. Here are what I believe to be the principal tasks: Gr, 109 East Jones Street • Raleigh, North Carolina 27601-2807 �