Agenda - 06-29-1993 - VIII-B - Laserfiche WebLink

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4 The third member of the "Environmental/Energy issues" team is Costing Services Group. In order to ensure that we keep a balance between design goals and the budget, they will provide construction estimates at various critical points in the project. We have advised Hakan/Corley of what we perceive to be the project goals of the planning committee and proposed department heads, as well as what money is currently available for the project. We have requested that whenever project goals conflict with the funds available that they provide to us cost estimates of achieving the goal, as well as alternatives to how the goal might me met. The information will subsequently be referred to the Board for further direction. All of the aforementioned services are included in the contract amount of$356.320. As is true of all architectural and engineering contracts, certain expenses are added as "reimbursables". These include, but are not limited to, such items as printing, postage, facsimiles, mileage and travel expenses. The estimate given by Hakan/Corley for these expenses is approximately$20,000 for the life of the project. WHAT IS NOT INCLUDED IN THIS CONTRACT? As we proceed into programming,the expectation of the multi-purpose/Commissioners meeting room may require the services of an acoustical or audio visual consultant We will advise the Board as soon as we know that this will be necessary. The Board can subsequently provide direction based on the information received during the project's programming phase. Hakan/Corley has indicated that should an acoustical consultant be deemed necessary we could expect approximately $10,000 additional consultant expense. PROPOSED OCCUPANTS As a reminder,the following departments/functions were identified in 1988 to become occupants of the facility:Health Department (presently located in leased space at Carr Mill Mall, Carrboro), Department of Social Services, Department on Aging and JOCCA senior center programs and nutrition site,all of which are presently located in the Northside Facility on Caldwell Ext.,Chapel Hill, the Housing and Community Development office (presently located in leased space in the Moody Building,Carrboro),and Child Support Enforcement(presently operating one morning per week from leased space in the Moody Building). Since 1988 additional needs have been cited which should potentially be addressed through this project. These include a satellite office for the Sheriff's Department, and Commissioners meeting room and potentially an office for part time use by Cooperative Extension Service. RECOMMENDATION: Based on the preceding information and what we perceive the expectations of this project to be,the Manager recommends that the Board approve a contract with Hakan/Corley and Associates, Chapel Hill, NC, in the amount of $356,320 for design services of the Southern Human Services Building; and authorize the Chair to sign on behalf of the Board, contingent upon Attorney and staff review.