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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: June 12, 2007 <br />Action Agenda <br />Item No. ~~~I~ ~-aa <br />SUBJECT: Jail HVAC System Replacement Analysis, Chiller Replacement and Contract <br />for Replacement System Design Services <br />DEPARTMENT: Public Works <br />Purchasing <br />PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />1. Orange County Jail HVAC System <br />Upgrade -Life Cycle Cost Analysis <br />2. Proposal for Jail HVAC System <br />Design Services <br />3. Proposal for Jail Building Code <br />Review <br />INFORMATION CONTACT: <br />Pam Jones 245-2652 <br />Wilbert McAdoo 245-2625 <br />Wayne Fenton 245-2628 <br />PURPOSE: To: <br />1) Receive the Orange County Jail HVAC System Upgrade -Life Cycle Cost Analysis <br />performed by Reece, Noland & McElrath, Inc. (RN&M); <br />2) Consider authorizing a contract with Southern Piping ,Incorporated of Raleigh for <br />replacement of the approximately 25 year old Jail chiller and; <br />3) Consider authorizing a contract for professional services with RN&M for the design of a <br />replacement heating, ventilation and air conditioning (HVAC) system for the Orange <br />County Jail (pre-1997 sectors) as recommended in the April 2007 system analysis, <br />including preparation of bid documents and construction management and for <br />performance of an Existing Building Code Review. <br />BACKGROUND: The HVAC system serving the pre-1997 sections of the Jail is approximately <br />25 years old, and as such is becoming increasingly unreliable for meeting the on-going <br />demands of this 24 hours per day, 365 day per year facility. In addition, due to growth in the <br />number of occupants (staff and inmates) and modern standards for ventilation, the overall <br />HVAC system is in need of replacement. <br />1) Orange County Jail HVAC System Replacement and Upgrades <br />At its August 22, 2006 meeting, the Board approved retaining the services of RN&M to identify <br />current heating and cooling loads for the Jail and to identify an appropriate energy-efficient <br />replacement HVAC system, including improvements needed to bring the system to current <br />standards for air flow/ventilation, at a cost of $6,800. An additional $1,200 was also approved <br />at this time for design work to address air quality issues at the Court Street Annex building. <br />This analysis was completed by RN&M in April 2007 and determined that geothermal heat <br />pumps were not feasible for serving the Jail. Initial consideration was given to adding the Jail to <br />the geo-thermal system to be constructed for the new Justice Facility, but due to locations of <br />