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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> Action Agenda <br /> Item No VZd <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: March 23, 1993 <br /> SUBJECT: Bid Award - Cedar Grove Communications Tower <br /> DEPARTMENT Emergency Management/ PUBLIC HEARING YES NO X <br /> Purchasing <br /> ATTACHMENT(S) INFORMATION CONTACT <br /> Bid Tabulation Nick Waters, ext 3030 <br /> Pam Jones, ext 2650 <br /> TELEPHONE NUMBER <br /> Hillsborough 732-8181 <br /> Chapel Hill 968-4501 <br /> Mebane 227-2031 <br /> Durham 688-7331 <br /> PURPOSE: To consider awarding a bid for the installation of a 170 foot <br /> self-supporting tower at Cedar Grove Fire Station #2 . <br /> BACKGROUND: At the May 19, 1992 meeting of the Orange County Board of <br /> Commissioners, staff and representatives of the Orange County Chiefs ' <br /> Council presented a report on plans to improve radio coverage for <br /> emergency services in Orange County. The plan involved the <br /> installation of a set of "voting receivers" , communications equipment <br /> that would eliminate various radio "deadspots" that exist in parts of <br /> the County with existing radio equipment. The plan also involved <br /> construction of three self-supporting towers at Cedar Grove Station #2 , <br /> White Cross VFD, and the Glen Lennox Fire Station in Chapel Hill. <br /> Staff have since submitted a request to the Federal Communications <br /> Commission for allocation of additional radio frequencies that would be <br /> used for repeaters for fire department communications. If this request <br /> is approved, the County would be able to achieve a lower cost solution <br /> to the radio coverage problems for the fire services than that <br /> contemplated in the May 1992 report. Nevertheless, the Cedar Grove <br /> communications tower is still needed to enhance communications coverage <br /> in the northern end of the County for EMS and other services. If the <br /> FCC request is denied, staff would plan to solicit proposals for the <br /> other two towers at a later date. <br /> Bids were solicited based on specifications developed by County staff <br /> for a turnkey project that included site preparation, construction of a <br /> foundation, and erection of a new 170 ' self-supporting tower at Cedar <br /> Grove Station #2 . Proposals were solicited from twelve firms. <br /> Proposals were received from two firms, as indicated in the attached <br /> proposal. Towercom, Inc. of Raleigh, NC submitted the lowest <br /> responsible proposal at a delivered and installed cost of $30,430. <br /> Funds for this work have already been budgeted in the County <br /> Communications System Capital Project. <br /> RECOMMENDATION(S) : The Manager recommends that the Board award the bid <br /> to Towercom, Inc. at a cost of $30,430. <br />