Agenda - 05-15-2007-6c - Laserfiche WebLink

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Feb 23 2007 z:54PM ELMORE a WFiLL 919-£i65-9501 p.2 ,.. Mr. Ken Reelfoot Ms. Laura Blackmon Pebxuary 23, 2007 Page No. 2 County might select and indicated the sane by striking the words, "Deduct," for each alternate. To submit the Bid to the County, Mr. Crittenden prepared the alternate tabulation sheet. He then transmitted the same to his assistant, Ms. ~%endy Sheppard. Ms. Sheppard then verbally communicated the price infoxxnation to DeVere's I~Torth Carolina employee, Mr. Chris Meyer .who completed the Bid alternate tabulation sheet and submitted the Bid to the County. Ms. Sheppard's experience had always been to circle the selected terms rather than strike them. Therefore, v~7thout understanding the difference in bidding procedures £ar this project and i~zthout checking with Mr. Crittenden, Ms. Sheppard verbally instructed Mr. Meyer, to circle the word(s) "Deduct" on the Hid alternate tabulation sheet in lieu of striking those wards as intended by Mr. Crittenden. This error may create confusion in what DeVere intended to submit as the Bid (the original and only copy of which is included in the Bid submitted to Mr. Reelfoot.) If one interprets the circles to be "strikes," then the Bid accurately reflects whatDaVere intended; i.e., to strike the word "Deduct" so as to increase the contract Burn by the respective amount for any given alternate. However, if one interprets the circles to indicate that UeVere wanted to actually subtract tl~e respective amount, then the Bid does not reflect what DeVere intended. Further, such an interpretation would Lead to the nonsensical result that DeVere intended to be paid less should the Countyelect to increase the scope of work. This interpretation would constitute a substantial clerical error. Because of the above possible confusion, DeVere believes that it is best that it withdraw its Bid with the County if the County will consent to the same without requiring DeVere to forfeit its bid bond and hereby requests that its Bid be withdrawn accordingly. DeVere states that it has not previously nor wi11 in the future associate with any other contractors to perform work on the project should the County consent to the .Bid withdraw. DeVere will also make itself available to answer any questions the County should have ar to disclose other documents reasonably necessary for the County to consider this request in accordance w7th1~1.C. +Gen. Stat. §143-129.1. Please feel free to contact me or Dustin Crittenden (989) -356-4411 should you have any . questions.