Agenda - 05-15-2007-4f - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 15, 2007 Action Agenda Item No. ~--F SUBJECT: Bid Award: EMS Patient Care Reporting Software DEPARTMENT: Purchasing, Emergency PUBLIC HEARING: (Y/N) No Management, Revenue, IT ATTACHMENT(S): System Description/Cost INFORMATION CONTACT: Pam Jones, 245-2652 Kent McKenzie, 968-2050 Jo Roberson, .245-2728 Todd Jones, 245-2285 PURPOSE: To consider awarding a bid for an EMS Patient Care Reporting Software to ZOLL Data Systems, Inc. of Broomfield, Colorado. BACKGROUND: The North Carolina Office of EMS has mandated EMS providers to have electronic patient care reporting data systems to establish trends and improve quality of patient care outcomes. County staff set out to find a system that best met the County's needs and would streamline patient care both internally and externally. The new system will also have a billing module that will be utilized by the Revenue Department that integrates with reporting software. Recognizing inefficiencies in the current paper documentation system and its multiple electronic data entry requirements, staff proposed implementation of an integrated field data collection and reporting system during the budget process last year. Funding for such a system was set aside in the amount of $270,000. The Board will recall from previous instances, that NC G.S. 143-129 allows local governments to use the "piggy-back" acquisition method to obtain items without a separate bid procedure. If a contractor is willing to extend the same or more favorable price and other terms to the local government, the law allows that the acquisition may be made from a contractor that has, within the past 12 months, contracted to furnish the item to: (1) the federal government or any federal agency; (2) the State of North Carolina or any agency or political subdivision of the state; or (3) any other state or agency or political subdivision of that state. The acquisition contemplated would be "piggy-backed" on a bid awarded by Moore County North Carolina, on November 6, 2006 to ZOLL Data Systems, Inc. of Broomfield, Colorado for their Rescuenet Tablet Based system. The statute that authorizes "piggy-back" bids requires that the entity advertise its intentions ten (10) days prior to a meeting in which the matter is to be considered. Orange County has fulfilled that requirement.