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SOUTH ORANGE RESCUE SQUAD,INC. <br /> North Carolina <br /> Standard Operations Manual <br /> Subject: Check Request SOP No.: FIN-006 <br /> Effective Date: September 8,2005 <br /> Revision Date: Authorization Signature: <br /> 1. PURPOSE <br /> 1.1. To establish guidelines and procedures by which SORS members are reimbursed for squad <br /> expenditures for minor expenses with minimum paperwork yet adequate financial control. <br /> 1.2. To establish guidelines and procedures by which minor squad expenses may be paid with <br /> minimum paperwork yet adequate financial control. <br /> 2. OSHA REQUIRMENTS <br /> 2.1. N/A <br /> 3. CERTIFICATION LEVELS <br /> 3.1. All <br /> 4. POLICIES <br /> 4.1. Small expenditures made by Squad members for Squad business should be reimbursed with as <br /> little paperwork as possible. <br /> 4.2. Only Minor Expenses shall be paid by check request as defined in FIN-002. <br /> 4.3. Should an invoice or bill be delivered to any member or officer,he or she may request a check for <br /> payment. <br /> 5. PROCEDURES <br /> 5.1. The Treasurer shall require that Purchase Information be provided with each Check Request,as <br /> specified in FIN-002. In addition,the Check Request shall contain the name and mailing address <br /> of the check recipient. Further, if the Requestor is not an officer responsible for the indicated <br /> budget area,approval by an appropriate officer shall be required. <br /> 5.2. Check Requests, if approved,will result in a check drawn on the squad checking account. Cash <br /> will not be provided. <br /> 5.3. Check Requests shall take the form of an email,a note with attached receipt,memorandum,or <br /> other permanent record. If not in email form,the signature of the requesting person is required. <br /> In all cases,the Request is provided to the Treasurer. <br /> 5.4. The Treasurer shall work with the Chief to resolve any over budget situations. <br /> 5.5. The Treasurer shall have 1 week following receipt of the Check Request to either issue the check <br /> or respond to the Requestor with reason for denial. <br /> 5.6. Should a request be denied,any appeal shall be made to the squad membership. <br /> FIN-006 Check Request <br /> 1 of2- <br />