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SOUTH ORANGE RESCUE SQUAD,INC. <br /> North Carolina <br /> Standard Operations Manual <br /> Subject: Spending Squad Funds SOP No.: FIN-002 <br /> Effective Date: September 8,2005 <br /> Revision Date: Authorization Signature: <br /> 5.3.1. Name and Address of the supplier. Phone/FAX and email information should be <br /> provided if available. <br /> 5.3.2. A receipt stating the amount of the expense. If no receipt is available,a statement shall <br /> be provided explaining the omission. <br /> 5.3.3. Amount of Sales Tax charged, if not provided on the receipt. <br /> 5.3.4. Account to be charged in the budget to include line item number/name and the applicable <br /> division. <br /> 5.3.5. Name of the Agent approving the request. For a Credit Card purchase,the signatory is <br /> the presumed authorizing agent. <br /> 5.3.6. If applicable,the name and mailing address of the person to whom the reimbursement <br /> should be made should also be included. <br /> 5.4. The purchase process for Minor Expenses is as follows: <br /> 5.4.1. The purchase requires authorization from the appropriate Officer. <br /> 5.5. The purchase process for un-budgeted Minor Expenses is as follows: <br /> 5.5.1. Approval of un-budgeted Minor Expenses shall require the authorization of the Chief. <br /> 5.5.2. The membership shall be advised of the un-budgeted Minor Expense at the next regular <br /> meeting. <br /> 5.6. The purchase process for Major Expenses is as follows: <br /> 5.6.1. The purchase requires authorization from the appropriate Officer and confirmation of <br /> available funds by the Treasurer. <br /> 5.6.2. Purchase Orders shall be required for all major expenses. <br /> 5.7. The purchase process of un-budgeted Major Expenses is as follows: <br /> 5.7.1. Approval of un-budgeted Major Expenses shall require the authorization of the Chief and <br /> Finance Committee. <br /> 5.7.2. The membership shall be advised of the un-budgeted Major Expense at the next regular <br /> meeting. <br /> 5.8. The purchase process for Capital Expenses is as follows: <br /> 5.8.1. The purchase requires authorization from the appropriate Officer,Chief and confirmation <br /> of available funds by the Treasurer. <br /> 5.8.2. Purchase Orders shall be required for all capital expenses. <br /> FIN-002 Spending Organization Funds.doc <br /> -Page 2 of 3 - <br />