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Policy 34: Policy on Staff Member Medical Records <br /> North State Medical Transport <br /> Policy on Staff Member Medical Records <br /> Purpose <br /> The Health Insurance Portability and Accountability Act of 1996 ("HIPAA") requires <br /> North State Medical Transport to treat protected health information ("PHI")contained in the <br /> medical records of our staff members with the same degree of protection as the PHI of our <br /> other patients. This policy provides guidance to management and staff concerning the privacy <br /> and security of North State Medical Transport staff member medical records. <br /> Scope <br /> This policy applies to PHI of all staff members and it applies equally to management and <br /> non-management staff members. <br /> Procedure <br /> Distinguishing PHI omd . emtRemmr�� <br /> ^ <br /> 1. Health information that is obtained about staff members in the course of providing <br /> ambulance or other medical services directly to them is considered to be PHI under <br /> HIPAA. <br /> 2. Health information that North State Medical Transport receives in its role as an <br /> employer is not considered to be PHI. Rather, the information is an employment record <br /> to which North State Medical Transport does not have an obligation to extend HIPAA <br /> protections. For example, if a staff member submits a doctor's statement to a <br /> supervisor to document an absence or tardiness from work, North State Medical <br /> Transport does not need to treat that statement as PHI. Other health information that <br /> could be treated as an employment record, and not PHI, includes: <br /> a. Medical information that is needed for North State Medical Transport to carry out <br /> its obligations under the FMLA, ADA and similar laws; <br /> b. Information related to occupational injury, disability insurance eligibility, drug <br /> screening results, workplace medical surveillance, and fitness-for-duty-tests of <br /> employees. <br /> General Policy Regarding Staff Me b r~s PHI <br />