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. . <br /> I. All workstations (including fixed locations such as in our billing or business office and <br /> mobile workstations such as with portable electronic devices for field use) should be <br /> password protected so that they may not be accessed without authentication by an <br /> authorized user. <br /> 3. All workstations are set up to lock out after a set time period so that if the staff member <br /> is no longer using the workstation for a set period of time, access will not be permitted <br /> without the proper password. <br /> 4. Procedures are established for each work area, depending on the nature of the work <br /> area to limit viewing of workstation device screens to only those operating the <br /> workstation wherever possible. <br /> a. In office areas, all screens should be pointed away from hallways and open areas. <br /> The screens should be pointed away from chairs or other locations where non staff <br /> members, such as patients, may be. <br /> b. In field operations, ambulance personnel will need to follow procedures to ensure <br /> that the devices are not left in an open area, such as a countertop in the Emergency <br /> Department. <br /> S. Workstations will be set so that staff members may not inadvertently change or disable <br /> security set ings, oraccessareosoftheinfornnationsystemntheyarenotauthorizedto <br /> access. <br /> 6. Only those authorized to access and use the workstation will be permitted to use the <br /> workstation. <br /> 7. No software may be downloaded or installed on the workstation in any manner without <br /> prior authorization. (This prohibition includes computer games, screen savers, and anti- <br /> virus or anti-spam programs). <br /> O. All staff members will log out or lock workstations whenever they are left unattended or <br /> will not be in use for an extended period of time. <br /> 9. All portable workstation devices will be physically secured wherever possible when not <br /> in use. Laptops will be locked with security cables and other mobile devices will be <br /> locked physical locations or in an appropriate storage compartment when not in use. <br /> 10. Remote access to access e-PHI on our information system must be approved by North <br /> State Medical Transport. <br /> Disposal of Hardware and Electronic Media Devices and Media Controls <br />