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3. If the HIPAA Compliance Officer determines that the above-listed conditions are met, <br /> the HIPAA Compliance Officer may release ONLY the PHI that the administrative request <br /> asks for. The HIPAA Compliance Officer shall also contact the issuer of the request <br /> whenever it is unclear what PHI North State Medical Transport is required to disclose. If <br /> necessary,the HIPAA Compliance Officer shall ask that the requester re-issue a more <br /> specific request. <br /> 4. The HIPAA Compliance Officer shall retain a copy of the administrative request as well <br /> as any assurances, and document: the name of requesting party; the date of the <br /> request;the date of disclosure; and the PHI that was disclosed. <br /> Responding to Requests from Attorneys <br /> 1. If the HIPAA Compliance Officer determines that the request is a subpoena, discovery <br /> request, or other legal process from an attorney (that is not accompanied by an official <br /> order from a court, grand jury or administrative tribunal),the HIPAA Compliance Officer <br /> shall first verify that the original subpoena, discovery request, or other legal process is <br /> enclosed with the request. References to a subpoena or other document in the request <br /> are not sufficient. If the original legal process has not been provided to North State <br /> Medical Transport, the HIPAA Compliance Officer shall send the requestor a letter <br /> stating that North State Medical Transport will not disclose any PHI until the original <br /> process has been provided. <br /> 2. Then,the HIPAA Compliance Officer shall verify that "satisfactory written assurances" <br /> have been provided to North State Medical Transport by the requestor. This means that <br /> North State Medical Transport must receive written documentation from the attorney <br /> requesting the PHI that demonstrates either of the following: <br /> a. The attorney requesting the PHI made a good faith attempt to provide written <br /> notice to the patient that included information about the litigation or proceeding <br /> and the PHI request and such notice was sufficient to permit the individual the <br /> opportunity to raise an objection to the court or administrative tribunal. <br /> Additionally,the time for the patient to raise objections to the court or <br /> administrative tribunal has elapsed, and either: (i) no objections were filed; or (ii) all <br /> objections filed by the individual have been resolved by the court or the <br /> administrative tribunal and the disclosures being sought are consistent with such <br /> resolution. Documentation may include,for example, a copy of the notice mailed to <br /> the individual that includes instructions for raising an objection with the court and <br /> the deadline for doing so, and a written statement or other documentation <br /> demonstrating that no objections were raised or all objections raised were resolved <br /> and the request is consistent with the resolution.To the extent that the subpoena or I;, <br /> other request itself demonstrates the above elements, no additional documentation <br /> is required; <br /> ii <br />