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1 <br /> ORANGE COUNTY <br /> BOARD OF COMMISSIONERS <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: December 13, 2016 <br /> Action Agenda <br /> Item No. 6-I <br /> SUBJECT: Approval of an Interlocal Agreement between Orange County and the Towns of <br /> Carrboro and Chapel Hill to Share Costs Related to the Construction of a Sewer <br /> Main Extension in the Rogers Road Area and Other Investments <br /> DEPARTMENT: County Manager's Office and <br /> Planning and Inspections <br /> ATTACHMENT(S): INFORMATION CONTACT: <br /> Draft Interlocal Agreement Travis Myren, 919-245-2308 <br /> Craig Benedict, 919-245-2592 <br /> PURPOSE: To approve an Interlocal agreement between Orange County and the Towns of <br /> Carrboro and Chapel Hill to share costs related to constructing a sewer main extension in the <br /> Rogers Road neighborhood and to reimburse prior investments made in the community <br /> including the construction of a Community Center and community planning activities. Under the <br /> agreement, Chapel Hill will reimburse the County for forty-three percent (43%) of the total costs, <br /> Carrboro will reimburse the County for fourteen (14%) of total costs, and Orange County will be <br /> responsible for the remaining forty-three percent (43%). The Town of Chapel Hill approved the <br /> Interlocal Agreement on December 5, 2016, and the Town of Carrboro is scheduled to approve <br /> the Agreement on December 13, 2016. <br /> BACKGROUND: Orange County has been working with the Towns of Carrboro and Chapel Hill <br /> to make investments in the Rogers Road neighborhood. These investments have been <br /> premised on a cost sharing arrangement between the jurisdictions where forty-three percent <br /> (43%) of the costs are allocated to Orange County, forty-three percent (43%) are allocated to <br /> Chapel Hill, and fourteen percent (14%) are allocated to Carrboro. This Interlocal agreement <br /> codifies the cost share arrangement. <br /> The Interlocal agreement includes all costs incurred to date and estimates all future costs <br /> related to the construction of sewer mains in the neighborhood. Prior projects have included the <br /> community center ($650,000), the community first planning effort ($47,800), sewer system <br /> engineering and design ($618,850), and community outreach ($50,000) and sewer <br /> implementation outreach ($42,100). The sewer system design is now completed, and the <br /> parties are prepared to move into the construction phase of the project. This phase will include <br /> easement acquisition, construction administration, permit fees, and project management totaling <br /> approximately $5.88 million. Based on the current schedule, an installation contract would be <br />