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29 30 <br /> is not present at the originally scheduled time. However, if the <br /> board decided to hold a public hearing not required by law to <br /> gather a consensus of public opinion on an issue,the hearing could <br /> be held at several different sites, with a few members at each <br /> site. <br /> Rule 30. Minutes. Minutes shall be kept of all board meetings. <br /> Minutes will be presented to the board on the regular meeting <br /> agenda. Substantive changes, including changes in content, will be <br /> made in open session. Other changes may be provided to the clerk. <br /> The exact wording of each motion and the results of each vote shall <br /> be recorded in the minutes. On the request of any board member <br /> the board shall be polled by name on any vote. <br /> Minutes of closed sessions will be presented to the board dur- <br /> ing a closed session held under G.S. 143-318.11(a)(1). Motion <br /> to go into closed session should state that one purpose of the <br /> session is "to prevent the disclosure of information that is made <br /> privileged or confidential by G.S. 143-318.10(e)." <br /> Minutes and general accounts of closed sessions shall be con- <br /> sidered sealed automatically. Closed session records shall be <br /> unsealed by board action if and when the closed session's pur- <br /> pose would no longer be frustrated by making these records <br /> public. <br /> Comment: See G.S. 143-318.10(d) and the discussion of minutes <br /> in Bonnie E. Davis, Handbook for North Carolina County Com- <br /> missioners, second edition, revised, by Joseph S. Ferrell (Chapel <br /> Hill, N.C.: Institute of Government, 1985). G.S. 143-318.11(d) <br /> provides that minutes and other records made of a closed session <br /> may be withheld from public inspection as long as such inspection <br /> would frustrate the purpose of the closed session. <br /> Rule 31. Appointments. The board shall use the procedure as <br /> stated in the resolution for "Appointment and Orientation Pro- <br /> cess for Boards and Commissions" approved on April 6, 1992 <br /> and amended on March 15, 1994, August 8, 1994, November 3, <br /> 1999, November 22, 1999, December 7, 1999, February 14, 2000, <br /> June 6, 2000, March 6, 2001, April 20, 2004, and April 12, 2005 <br /> when making appointments to fill vacancies in the regular and <br /> short-term boards and commissions on which they make ap- <br /> pointments. Appointments will be presented by the clerk to <br />