Agenda - 12-05-2016 - 6-a - Minutes

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2 BOCC: Approval of Final Design, Summer-Fall, 2017 Guaranteed Maximum Price Permitting, State Review, Fall 2017— Summer 2019 Construction Period (16-20 months) Occupation Fall-Winter, 2019 1 2 Concurrent to this process, staff was requested to provide information to the Board regarding a 3 potential scope expansion of the project to include the co-location of a Law Enforcement 4 Center/Sheriff's Offices ("LEC") with the proposed Detention Center. Staff proposes that this 5 scope discussion include three options: 6 1) Standalone Detention Center only — This option represents the current project scope 7 as contained in the County's Capital Investment Plan (CIP). 8 2) Detention Center with co-located LEC — This option would construct new 9 administrative office space on the Detention Center site and relocate the Sheriff's 10 administrative offices from the courthouse to the Detention Center. 11 3) Detention Center with infrastructure for future co-located LEC — This option would 12 prepare the Detention Center site and install appropriate utilities and infrastructure for a 13 colocation of the Sheriff's administrative offices on the Detention Center site at some 14 point in the future. 15 16 If the Board of Commissioners authorizes further analysis of these options, staff recommends 17 five evaluation criteria to inform the decision making process. These factors include: 18 1) Cost of Construction 19 2) Staffing (Detention and LEC) 20 3) Operations and Maintenance (Detention and LEC) 21 4) Court operations support and security 22 5) "Backfill" options for potentially vacated spaces within the Justice Facility 23 24 A matrix of general information regarding the three development options as well as comparative 25 topics to be addressed in the Designer's analysis for each of the five decision factors is 26 attached. This will be presented in an effort to encourage Board discussion and feedback to 27 staff. 28 Jeff Thompson, Director of Asset Management Services, made the following PowerPoint 29 presentation: 30 31 Detention Center Update 32 Board of Orange County Commissioners 33 Work Session 34 October 6, 2016 35 36 Purpose 37 • to receive an update on the Detention Center project schedule; and 38 • To discuss and provide feedback to staff regarding a potential project scope expansion 39 to move the existing Sheriff's Office administrative offices from the lower level of the 40 courthouse to a co-located Law Enforcement Center on the new jail site. Court security 41 staff would maintain offices in the courthouse. 42 43 Activities to Date 44 • Extensive stakeholder input 45 • Jail population profile and projections for future growth;