Agenda - 12-20-94 - IX-A - Laserfiche WebLink

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rl 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. k-14 ACTION AGENDA ITEM ABSTRACT Meeting Date: December 20, 1994 SUBJECT: SADDLE CLUB ROAD SOLID WASTE SITE LEASE DEPARTMENT: PUBLIC.WORKS PUBLIC HEARING:YES: NO:XX ATTACHMENT(S): INFORMATION CONTACT: WILBERT MCADOO, Ext. 2627 Draft Lease Agreement Telephone Number- Hillsborough 732-8181 Chapel Hill 967-9251 Mebane 227-2031 Durham 688-7331 PURPOSE: To approve the form of a lease agreement between the County and Carl and Elizabeth Walters for a Solid Waste Convenience Center on Saddle Club Road. BACKGROUND: At the November 15, 1994 meeting, the Board of Commissioners gave final conceptual approval to the long-term leasing of an 8-acre site owned by Carl and Elizabeth Walters, on Saddle Club Road in Cheeks Township, as a location for a Solid Waste Convenience Center. The Board indicated that it would provide neighborhood residents with an opportunity until the end of the year to identify better alternative sites that would be readily available for site development, but in the absence of such alternatives,would pursue the planned lease agreement. A draft lease agreement, negotiated with and approved by Mr. Walters, is included for the Board's consideration. Highlights of the proposed lease include the following: 1. Property consists of 8 acre tract of land leased from Carl and Elizabeth Walters; 2. Term of lease to be for 10 years with three(3)five(5)year renewal options; a total of 25 years. 3. Rent amount to be$200 per month,with annual increases based on CPI as determined by the "US City Average-All Items-All Urban Consumers Index". 4. Buffer strip around site to be no less than 40 feet and shall consist of fencing and/or natural vegetation. 5. The County may make improvements to the site as it sees fit to ensure the proper functioning of the solid waste convenience center. Upon expiration of the lease,the fencing,concrete pads, roadway, etc. will be left on site unless the Owner requests that they be removed. Removal, if any,would be at the County's expense. 6. The Owner pays all taxes and assessments on the property,except for any additional taxes which result from the permanent improvements made to the property by the County. 7. The County will maintain liability insurance on the property to the extent of our interest for the life of the lease. The minimum coverage is$300,000. Since the leased premises is part of a larger tract of land owned by the Walters', a minor subdivision will be required pursuant to the Orange County Zoning Ordinance. The Public Works staff is working with the Planning staff to ensure that all requirements will be addressed and the proper approvals will be obtained. RECOMMENDATION: The Manager recommends that the Board approve the lease agreement,substantially in the form of the attached draft,subject to review by the County Attorney, and subject to reconsideration if a better, uncontested site is identified by December 31, 1994; and authorize the Chair to sign on behalf of the Board.