Agenda - 11-15-94 - V-A - Laserfiche WebLink

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• To: ' Mayors, Chairman, and governing board members z 8 From: Shaping Orange County's Future Steering Committee Date: April 4, 1994 RE: Quality Growth Strategy and Community Building Plan General assumptions about the process: There is one Task Force of approximately 25 people. This group will convene as a whole at least six times during the one year process. One staff member from each jurisdiction should be present at the Task Force meetings. There are at least 5 subcommittees focusing on topics. These committees will contain both Task Force members and others and will meet at least once a month for 9 months. One staff should work with each committee. There is one steering committee that meets quarterly to check on the progress being made. The Steering Committee should meet with either the coordinator, a rep. from the lead entity, or one rep. from each jurisdiction (depending on how it is set up). Coordination and Administration: It was very difficult to estimate total staff time this process will consume. For that reason, we chose to focus on administrative time spent rather than. total time. Since it is unreasonable to assume that a committee of 25 citizens can organize and coordinate itself, we propose 3 options to cover this task. Planning staff time to support this process must be determined by each jurisdiction. Certainly there will have to be inter-local agreements and accounting measures instituted to make this work. Option 1 Coordinator: Responsibilities to both Task Force & committees Prepare/mail/deliver meeting notices, agendas, information packets, meeting summaries Schedule/confirm meeting space & confirm quorum Act as initial contact person for interested persons Estimated cost: $30,000 nearly full time position for at least one year. This could be existing staff or new, temporary staff located in any of the 4 jurisdictions. The coordinator would be on one jurisdiction's payroll and that jurisdiction would be compensated by the other 3 for salary, etc. Option 2 Designate Lead Jurisdiction This would be essentially the same as securing a coordinator except the jurisdiction would determine how to distribute work among existing staff, rather than designating one person. This is very similar to the DCHC MPO and HOME program formats. Estimated cost: $30,000 (rough). The jurisdiction would receive funds from other 3, same as Option 1. Option 3 No lead Entity,or Coordinator A division of labor among the jurisdictions would have to be determined. Propose a 3 way split with Carrboro and Hillsborough sharing 1/3. Estimated cost: $30,000 (rough). If this cost is added to the total, jurisdictions should get credit for staff time spent on administration. If it's not added, divide the labor and each jurisdiction assumes responsibility for their share.