Agenda - 04-10-2007-6d - Laserfiche WebLink

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3 Public Works Custodial Staffing and Maintenance Services There is also a need to clean and maintain the new 25,000 square foot Seymour facility. The Public Works Department has considered two approaches for providing these services - in- house through the addition of two new custodial positions or through a contractual arrangement with Orange Enterprises (for custodial services only). Friends of the Chapel Hill Senior Center contract for cleaning services at the Galleria, while Public Works provides cleaning services at the Northside Center. Based on currently available information, the Northside space will remain in use for senior services as well as County department meetings and will continue to need custodial services. Currently, the Public Works Department provides the majority of building maintenance services, Monday through Friday, between 8:00 am and 5:00 p.m., and the majority of custodial services in County facilities after the hours of 4:00 p.m. However, this approach does not allow for immediate staff response to accidental spills, clean up after meetings, cleaning at building entrances for litter and tracked in dirt, etc. during the day. Both the existing Southern Human Services Center 'and the new Seymour Center provide services directly to Orange County residents, resulting in significant traffic in and out of-these buildings. Over time, if situations are not attended to promptly, they can result in damage that is costly to fix. Since the County has made a sizeable investment in the new Seymour Senior Center, staff believes that it would be in the County's best interest to protect this investment by considering a new approach to providing custodial and maintenance services at the campus on Homestead Road. In-House Staff The new approach would have an in-house, 1.00 FTE custodian position assigned to the County's Homestead Road Campus, Monday through Friday, from 8 a.m. until 5 p.m. Examples of duties that the staff member would provide at both the new Seymour Center and at the existing Southern Human Services Center include maintaining exterior walkways and building entrances, ensuring restroom dispensers are stocked and spot cleaning of restrooms throughout the day, spot cleaning of meeting rooms, multipurpose rooms, theater, etc. This position would also provide light maintenance services such as light bulb replacement, air filter replacement, unstopping commodes, etc., thereby reducing maintenance and travel time for building maintenance technicians. This will be critical if the Public Works Department is to add maintenance of the Seymour Center building and systems (HVAC, electrical, plumbing, etc.) without additional Buildings and Grounds maintenance technician resources. Contract Services Additional resources will be needed and have been identified in the table below for contract services (alarm system monitoring, test and inspections, elevator servicing, pest control, etc.), parts and supplies (air filters, belts, bulbs, fuel for grounds maintenance, etc.) and utilities (electricity, natural gas and water/sewer). Orange Enterprises would provide regular custodial services for the building under a contractual arrangement. Service would be provided Monday through Saturday after normal operating hours. Services to be provided and frequency of services have been identified based on recommended cleaning levels presented in the Orange County Custodial Services Report (presented to the Board during the budget process in the Spring of 2006), and specific site conditions and services identified by Department on Aging staff.