Agenda - 04-10-2007-6d - Laserfiche WebLink

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2 Hours of Operation: Current and Proposed According to N.C. Division of Aging standards, a Senior Center must be open at least eight (8) hours per day, 5 days per week. Currently, the Chapel Hill Senior Center operation hours are Monday through Friday from 8 a.m. until 5 p.m. Dependent on class offerings, the center may also be open Monday, Tuesday and Thursday nights between the hours of 6:30 p.m. and 9:30 p.m. and occasionally on Saturdays. Since the night and Saturday hours vary depending on class offerings, the Department on Aging uses temporary personnel to operate the Center. On May 1, 2007 when the new Seymour Center opens, the Department on Aging wishes to permanently increase the hours of operation. This is based on demand as well as a petition by senior citizens to expand hours to evenings and weekends. The proposed schedule includes Monday through Thursday from 8 a.m. until 9:30 p.m., Friday from 8 a.m. until 5 p.m. and Saturday from 8 a.m. until 2 p.m. Department on Aging Staffing Request: 1. A Facility Operator for Evening and Weekend Hours To provide expanded permanent evening and weekend hours,staff recommends that the Board establish a new permanent .75 full time equivalent (FTE) Facility Operator position instead of continuing to rely solely on temporary employees to staff the Center at the new level. Attachment 2 of this agenda abstract outlines the functions and outcomes of the requested Facility Operator position. Staff anticipates that the cost of the Facility Operator position (salary, benefits and one time start up costs such as a computer, desk and chair) will total $6,092 for May through June of the current fiscal year, and the costs for the upcoming 2007-08 fiscal year total $30,100. 2. An Office Assistant II for Front Desk Building Management With the large two-floor Seymour Center and the increased volume of older adults coming through the front door, there is the need for added security and computerized check-in and registration of all persons. Staff recommends that the Board establish a new permanent 1.00 FTE Office Assistant II -Front Desk Manager. This position would manage all front desk operations of the new Center. At the current facility, volunteers staff the front desk to greet persons who enter the front door. While this arrangement has served the Department well in the past, Senior Center operations have grown and advanced. For example, the Department has automated its registration, tracking and recordkeeping system, and many volunteers have expressed discomfort with the new system. This position would provide consistent front desk coverage including computerized registration, check-in and revenue collection plus supervise front desk volunteer information greeters and monitor the facility including security cameras. Attachment 3 of this agenda abstract outlines the functions and outcomes of the requested Office Assistant II position. Staff anticipates that the cost of the Office Assistant II position (salary, benefits and one time start up costs such as a computer, desk and chair) will total $7,197 for May through June of the current fiscal year, and the costs for the upcoming 2007-08 fiscal year total $36,620.