Agenda - 04-10-2007-6d - Laserfiche WebLink

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1 Seymour Senior Center -Facility Operator Category of Request: Addresses a service level increase Purpose: To establish a new permanent, .75 FTE Facility Operator position responsible for the evening operations of the new Seymour Senior Center. Job Functions: • Greet visitors to the Seymour Senior Center and directs them to the appropriate department .and/or person. • Provides information and referrals to the public. • Registers participants utilizing the RecTrak software for Senior Center activities, including special events, classes, programs and day trips. • Assists in maintaining security of the facility, including monitoring of the security camera system and the scanning into RecTrak of all participants who enter the facility. • Supervises evening volunteers and part-time staff. • Determines scheduling of events and scheduling of meeting rooms and building rentals using RecTrak facility scheduling software. • Oversees after hours building usage and rental of the facility; collects fees and rental income, and maintains rental registration records. • Maintains bookkeeping and records management systems and procedures. • Sets up and cleans rooms/facility after each program usage. • Responsible for evening facility maintenance issues. • Provides administrative support to other divisions within the Department on Aging. Needs Addressed: • This Facility Operator position will work 4:00 pm -10:00 pm Monday-Thursday, and 8:00 am - 2:00 pm on Saturday and will provide evening front desk manager duties, as well as facility management for a senior center that is more than doubling in space. The current facility is 12,000 sq ft. with 6 program rooms/areas, while the new Seymour Center is 25,000 sq. ft. with 13 program rooms/areas. The new center is scheduled to open May 1, 2007. • The following table compares the differences between the two facilities: Current Facili Se mour Center Hours of Operation: Mon-Fri 8:OOam - 5:OOpm M, T, Th 6:30pm - 9:30pm Sat Occasional) O en Hours of Operation: Mon-Thur 8:OOam - 9:30pm Fri 8:OOam - 5:OOpm Sat 8:OOam - 2:00 m 12,000 S uare Feet 25,000 S uare Feet One Floor Two Floors 6 Pro ram rooms/areas 13 Pro ram rooms/areas Exercise classes in auditorium Fitness classes and basketball court LCD, VCR and moveable odium Theater and built-in audio/visual s stem Printed program schedule posted at front desk Program calendar on LCD screens at two locations The Chapel Hill Senior Center has been open Monday, Tuesday, and Thursday evenings from 6:30 pm - 9:30 pm, as well as some Saturday mornings for the past 10+ years. The department has been utilizing various temporary staff to staff the facility during these days/hours with one person each evening and Saturday. Since the Seymour Center is a two-level facility with over twice the square footage of the current location, it is apparent to the department that two staff persons are needed on duty at all times to handle the workload