Orange County NC Website
Browse       Search
- 8 <br /> Attachment 1 <br /> ORANGE COUNTY TRAVEL POLICY <br /> 1. Purpose <br /> To establish uniform procedures for authorization of travel by Orange County employees conducting <br /> County business and to establish procedures for the reimbursement of the cost of authorized travel. <br /> 2. General <br /> The County is committed to managing travel costs while providing a reasonable balance between the <br /> needs of the County and the needs of the traveler. <br /> The policy of the County is to reimburse the employee/official traveling on authorized Orange <br /> County business for all legitimate expenses incurred.Lodging and airfare can be paid via a County P- <br /> Card once the trip is authorized. The Department Head or his/her designee is responsible for <br /> monitoring the initial need for the travel and the availability of funds so that the cost of travel to the <br /> County is reasonable and necessary. <br /> All County travel is subject to the availability of funds. <br /> 3. Policy Coverage <br /> All employees of the County, full or part time, either probationary, permanent, or temporary are <br /> covered by this policy, including the County Manager,the County Sheriff,the Register of Deeds, and <br /> all others subject to Department Head approval, such as volunteers and advisory board members. <br /> 4, Travel Authorization <br /> a. Overnight and Out-of-State Travel <br /> Prior to making an overnight or out-of-state trip, an employee must obtain written authorization <br /> from the appropriate supervisor, as outlined below: <br /> Traveling Employee Approval Required <br /> County Staff Department Head <br /> Department Head Assistant County Manager or County Manager <br /> Assistant County Manager County Manager <br /> Out of State Travel (all) County Manager <br /> Overnight travel will be authorized only for employees traveling to destinations of at least 60 <br /> miles from the employee's normal place of work. Exceptions may be made on a case-by-case <br /> basis when the employee needs to stay beyond the normal work day (Conference or workshop <br /> schedule starts before 8:00 or extends beyond 6:00 PM or employee is responsible for organizing <br /> conferences, workshops and seminars). Overnight and out-of-state travel must be authorized <br /> using the Travel Authorization Form. If a workshop, seminar or conference is being attended, a <br /> copy of the agenda must be attached. <br /> b. Non-overnight Travel <br /> Non-overnight travel may he authorized orally by the County Manager, Department Head, or <br /> Supervisor prior to making the trip.The Travel Authorization Form is not required for this travel. <br /> ORANGE COUNTY TRAVEL POLICY Page 1 of 5 <br />