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- _ 3 <br /> 5. Reimbursement after Travel <br /> The traveler may elect to pay all expenses out of personal funds and request reimbursement from the <br /> Finance Department within 30 days of completed travel using the Travel and Expense Statement <br /> Form. Requests for less than $10.00 may be deferred and combined with subsequent months' <br /> requests. Travel expenses properly documented and submitted to Finance within the prescribed time <br /> limit will be reimbursed on the next scheduled pay day. <br /> Only expenses directly related to and appropriately classified as travel expenses will be reimbursed. <br /> Receipts are required and must be submitted for the following travel expenses: <br /> ♦Hotel/Motel charges <br /> ♦ Common carrier tickets or stubs <br /> ♦Parking charges <br /> + Registration and workshop receipts <br /> ♦ Rental car receipts <br /> ♦ Gasoline,motor oil and repair service receipts <br /> 6. Travel Advances <br /> A traveler may request an advance using the Travel Authorization Advance Form. Advances are <br /> authorized for overnight travel only,with the exception of registration fees. <br /> a. A travel advance may include allowances for: <br /> o Meals <br /> +Lodging <br /> ♦Registration <br /> +Personal vehicle mileage <br /> b. If a travel advance is requested,the requester shall prepare a Check Request Form for each <br /> check requested. After required signatures are obtained, the check request(s) shall be <br /> forwarded to the Finance Department no less than five working days prior to the next <br /> scheduled accounts payable date, <br /> c. A travel advance must be cleared within 30 working days after returning from travel by <br /> completing a Travel and Expense Statement Report (For Travel Advance Receipts). Failure <br /> to do so may result in an amount equal to the advance being deducted from the traveler's next <br /> pay check. <br /> 7. P-Cards <br /> Orange County Procucurent cards can be used to pay for certain expenses both prior to and during <br /> the trip. Procurement cards must be activated on a case by case basis for travel. The employee's(or <br /> department designee's) P-Card will only be authorized for travel if the Financial Services <br /> Department has a fully executed Travel Authorization Form <br /> a. Procurement Cards can be used to pay for: <br /> + Airfare <br /> +Lodging <br /> +Registration <br /> ORANGE COUNTY TRAVEL POLICY Page 2 of 5 <br />