Agenda - 10-18-2016 - 7-b - Orange County ABC Board Travel Policy

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15 4 John Roberts said the County can amend the policy to address advisory boards, but the ABC Board is required by statue to have a travel policy. He said the ABC Board is not an advisory board and has its own authority Commissioner Jacobs said he understands this, but his concern arises from ABC Boards having conventions in nice areas with desirable perks. Commissioner Dorosin suggested amending the policy in Item 4, where it says authorization, and add a line to say advisory boards or other County Boards must secure approval of the Manager. Commissioner Jacobs suggested adding the County Manager and the Advisory Board Chair as approvers. John Roberts said the BOCC can revise this policy right now, or at a later time. Commissioner Rich clarified that the Board is changing the Orange County Travel Policy to make sure the ABC Board is following the rules. Commissioner Jacobs said the ABC Board is the most susceptible to misuse of the prerogatives of the policy. John Roberts said the change could be applicable just to the ABC Board. Chair McKee asked if it would be more palatable to meet with all parties concerned, before making a change. Commissioner Price asked if this would apply to other County advisory boards. John Roberts said the ABC Board is not an advisory board, and the BOCC is asking to have the Orange County policy to apply to the ABC Board as well. He said if the ABC Board adopts a policy, Orange County still has to approve it. Commissioner Price asked if the BOCC is setting a precedent for other boards as well. She said if the change only applies to the ABC Board, then it could be accomplished tonight. John Roberts said the statute governing the ABC Board travel allowance states that if a policy is not approved, then the ABC Board can follow the state travel plan. A motion was made by Commissioner Dorosin, seconded by Commissioner Jacobs to add a sentence in section 4 page 1- - overnight travel - and add — any advisory board member — approval required would be the County Manager; and for the non-overnight travel - add a sentence —for advisory board members is by the County Manager. Commissioner Jacobs said to also add the Advisory Board Chair as one of the approvers. Bonnie Hammersley said the Advisory Board Chair could be the one to make the request to the County Manager, thus keeping the connection between all parties. Commissioner Jacobs said this change would apply to all boards. Commissioner Dorosin amended the motion to add a sentence that says for travel requests from all advisory board members will go through Board Chair and then to the County Manager. John Roberts said in order for this change to apply to the ABC Board, additional language will be needed, as the ABC Board is not an advisory board. He said it will need to say an advisory board, or any board, that utilizes this policy by approval of the Commissioners. VOTE: UNANIMOUS A motion was made by Commissioner Dorosin, seconded by Commissioner Price to allow the ABC Board to use the travel policy as amended.