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CONTRACT CONTROL PROCEDURES <br /> FOR <br /> ITEMS REQUIRING SIGNATURE OF THE BOCC CHAIR <br /> The following procedure is for items which require the <br /> signature of the Chair of the County Commissioners. <br /> 1. When the abstract is submitted for the agenda, all <br /> originals of the contract, agreement, etc. stays with the <br /> originator unless all signatures have been obtained. <br /> 2 . After the item has been approved by the BOCC, the Clerk <br /> will send to the originator a sheet indicating the <br /> disposition of the item. <br /> 3 . The originator will obtain all the necessary signatures. <br /> If there is an expenditure of County funds, the document <br /> must be preaudited by the Finance Director. <br /> 4 . The documents are then sent to the Clerk to the Board for <br /> the Chair's signature. Send enough copies so that the <br /> Clerk and the Purchasing Director will have originals for <br /> their files. <br /> 5. When you send the documents for signature by the Chair, <br /> include instructions on distribution, including <br /> appropriate envelopes. <br />