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ORANGE COUNTY 1 <br /> BOARD OF COMMISSIONERS <br /> Action Agenda <br /> Item No. V -F <br /> ACTION AGENDA ITEM ABSTRACT <br /> Meeting Date: SEPTEMBER 20, 1994 <br /> SUBJECT: REALIGNMENT OF STAFF HOURS IN THE COUNTY COMMISSIONERS' OFFICE <br /> DEPARTMENT: COUNTY COMMISSIONERS PUBLIC HEARING YES: NO: X <br /> ATTACHMENT(S) : NO INFORMATION CONTACT: BEVERLY BLYTHE <br /> TELEPHONE NUMBER - <br /> Hillsborough - 732-8181 <br /> Chapel Hill - 968-5401 <br /> Durham - 688-7331 <br /> Mebane - 227-2031 <br /> PURPOSE: To consider changing the hours of the two Assistant to the Clerk <br /> positions in the County Commissioners' office. <br /> BACKGROUND: Currently there are two permanent part-time Assistant to the <br /> Clerk positions in the Commissioners' office. One is regularly scheduled <br /> for 24 hours per week and the other is regularly scheduled for 25 hours <br /> per week. In addition, there is a temporary office support position <br /> working 20 hours per week. <br /> Over the past several months, the Clerk to the Board has completed a <br /> review of the functions and staffing of the Commissioners' office. <br /> Based on the Clerk's review of the functional needs of the office, it is <br /> proposed that: <br /> o One Assistant to the Clerk position be increased from 24 to 40 hours <br /> per week <br /> o One Assistant to the Clerk position be reduced from 25 to 20 hours <br /> per week <br /> o the temporary office support hours be eliminated at this time <br /> As a result the Full Time Equivalent of one position would increase from <br /> . 6 to one and the other position would decrease from . 63 to . 5. <br /> The main objective of this change is to provide greater stability in staff <br /> coverage by using permanent position hours rather than temporary position <br /> hours. The increased hours will be used to cover the functions that have <br /> been performed by the temporary staff and provide for afternoon <br /> receptionist coverage for the Government Services Center to assist in <br /> disseminating information to the public and directing visitors to County <br /> offices. <br /> This staff realignment does not result in any additional cost and can be <br /> accomplished within the approved 1994-95 Commissioners' office budget. <br /> RECOMMENDATION(S) : The Manager recommends that the Board of <br /> Commissioners approve (1) reducing the hours for one Assistant to <br /> the Clerk position in the Clerk's office from 25 to 20 hours and (2) <br /> increasing the hours for the other position from 24 to 40 effective <br /> October 10, 1994 . <br />