Agenda - 09-20-1994 - Laserfiche WebLink

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Discussion: Voice(Phones and Phone Systems) An important tool for communication in a school is the phone system. The Committee reviewed the current phone situation at each school and recommended that a set of standards be developed to upgrade the phone system at each school to better meet the communication needs of the schools. The Committee discussed several different approaches to upgrading the phone systems at each school including upgrading the phone system first and adding phones later and including the phone upgrades with the overall wiring project for the school. The recommended standards are noted below: Basic Standards Exemplary Standards 1:1 Ratio of Phone to Each Office Personnel Add 1 additional phone for use by visitors/staff/students in the main office Combination of single and multiple line phone All multi-line ports(capable of accommodating ports (any new ports should be multi-line) both single and multiple line phones) 1 multi-lure phone in each teacher 1 single or multi-line phone in each classroom lounge/workroom, guidance office, media and office center, and secondary building Voice Mail at Lincoln Center for the elem. Voice Mail at all sites schools, at each secondary site w/ PhoneMaster Dedicated line for 1 modem to be shared Communications server w/multiple modems among admin. and instructional areas attached to a voice/data network Shared phone between existing phone lines Dedicated phone line for a fax machine and fax District funds pay operating costs for a set no. District funds pay for any dedicated lines of phone lines based on ADM or staff, schools pay for any additional lines UPS for each phone system Capability to program phones w/o on-site technical support from vendors The Committee also discussed the phone line situation at each school and recommended that a minimum of two phone lines (four lines in some schools)be added to each school to meet the exemplary standards as outlined above. With the addition of almost 30 phone lines,the operating budget for phones would increase by almost$1100.00 per month,or$13,200.00 annually. The installation of these lines would cost approximately$2000.00. The current distribution of phone lines at the schools (excluding CHHS)is noted below: Distribution of Phone Lines Schl - Total Total Roll- Tchr Merl. Other over Ratio Carr 6 2 2 1:7 Eph 4 2 3 1:12 Estes 4 2 3 1:12 FPG 3 7 2 1:16 Gin 4 5 2 1:9 Swl 5 6 3 1:9 Culb 7 4 3 1:10 Phl 5 8 2 1:14 8