Agenda - 12-10-1985 - Laserfiche WebLink

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Ta 2 Commissioner Marshall agreed with the suggestion to have a Planning Board member present at each meeting to give a report on all Planning Board items on which a vote was taken and also that same person could note any requests during the meeting by the Board for further information or additional items. She suggested that the work plan be prioritized and specify completion dates. This would enable the Board, in making a request, to set the priority for that request. Chair Wilihoit requested that the Clerk to the Board send a copy of the mindtes to the Planning Board Chair alerting him of those items which need further attention from the Planning Board. Unless otherwise stated, the Planning Board will be responsible for setting the priority. 3. SPECIFYING PRIORITIES/ITEMS ON WORK PROGRAM Issue: There seems to be no system of setting priorities or placing items n the work program. This is particularly evident in the area of ordinance revision where there seems to be no system for generating ordinance amendments or giving them priority. Suggested Action: At least yearly joint work sessions with BOCC and QCPB should be held to establish planning priorities, with quarterly meetings of the two chairs to assess progress. We need to set the work program for the whole year but be able to handle special projects as they arise. COMMENTS Barry J cobs suggested that more communication with the Board of Commissioner is needed in order to understand what they want the Planning Board to accomplish. A system needs to be developed which outlines those things that need to be done to accomplish an end product and determine that end product. Part of the sense of being more assertive as a Board is supporting the staff and having the tools necessary for them to do their job. Alice Go don spoke about the present process for requesting amendments to the Zoning Ordinance and questioned if the Planning Board should makee recommendations on all requests. Chair Wiillhoit indicated that any amendment request made b the Board of commissioners that cannot be accomplished in the specified time would be reconsidered for the allowance of additional time. 4. BUDGET Issue: The Planning Board has no input into the budget process for the Planning! Department. Suggested Action: Each year the Planning Board should have the opportunity to make recommendations concerning the budget for the Planning Department. Perhaps a joint staff/OCPB budget request would be appropriate. ! In any case, the Planning Board should receive a copy of the annual services program and proposed budget for the Planning Department priori to approval by the County Manager. COMMENTS Don Willhoi' noted that in conjunction with the Planning Board's work plan/schedule, a budget should be worked out with the County Manager to provide the staff to accomplish those items listed on the work plan. Commissioner Marshall indicated it important that the Planning Board have input ;into the budget process of the Planning Department before the budget is presented to the manager.