Agenda - 12-10-1985 - Laserfiche WebLink

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4 • ' �'Q. . - - OOrang+e Ceuhty Planning Beard Ca - - _. P repaced Mice .Garden.Chair . . . _-. - ►ber l9 3 • • I DES( 1PPION OF THE PLANNING BOARD C MMITIEE STRUCTURE " . .. .According to the P1a i h g Board Rules of Procedure,the Chair of the Board _ . appoints thelmembers of the Board's committees. These committees may be either • . _._ . long-term or temporary in nature,and are used to facilitate the work of the Board. .. • . . Final decisions are of course made by the entire Board. The following parag�E� describe the{rocedures followed by the current chair. Role ofgte Planning Beard Chair -..____. ..-. ... :_ ._.. . . _...� It isilhe role of the Board Chair to coordinate the wort of the committees.. • • .- - Thatincludes deciding,in cooperation with the Planning Director,what.needs to go to .. ... _cue before it is presented to the Hilt Board and then scheduling time on Board - . . agendas for committee reports. Normally the staff schedules themeetings and-- • ._prepares and distributes meeting materials,but the committee chair is responsible. . for seeing thpt the meetings are held and that committee work is•completed. . To perform the coordination task,the Board Chaitrmust be fully informed . . _ • . concerning the vorb''of the committees. Therefore,the Chair ofthe Planning Board . _ , . '. is an ex-ofTi.,, member of all.Planning Board committees. That means thhat the Chair .�. should be . . -i of the date,time,place,and agenda of committee meetings at the ' same time as •a other members.and receive any�materials prepared for .. committee'meetings. It does not mean that the Chair will attend the meetings • (although thiit could happen),but rather that the staff should keep the Chair Informed of the meetings and their results. If the committee is considering • complicatedi r controversial matters,the c mmittee chair should confer with the Planning Board Chair welt•before Planning Board meetings atwhich such items could • be discussed. - T amt . - Fromi time to time committees are appointed to verb nn specific topics.and then are dissolved when the task is finished. The only temporary committee at • present is the JointPlanning Board Committee. The membership includes four • . memnbers of the Orange County Planning Board(three meembers.of the Steering . Committee,plus one member who is aresident of the Joint Plannning Areal and four members of the Chapel Hill Planning Board. . • .. -. • . .. DES(ItIFTION OFTHS STANDING COMNITITE'3 . rin Cn , This�ittee is a �_ th Boards a ecutive committee and it deals with such matters as Boaird rules aad procedures.long range plan ing,and liaison with the Board of County Commissioners. It also serves as the lies on committee to other groups un.tessItthat function is delegated to another committee.